Office Administrator

Description

Rivanna Medical, Inc. is seeking a self-motivated and detail-oriented office administrator to contribute to the rapid growth of our emerging medical device company. You will work within a talented team of professionals as we strive to achieve our mission of improving global human health. This is a hands-on multidisciplinary role in which the right candidate will support the business administrative needs of Finance, People Operations, and company executives.

Responsibilities

People Operations

• Maintain the HRIS system, Paylocity, ensuring data integrity.
• Support the coordination of open enrollment.
• Manage and regularly audit employee files, ensuring local, state, and federal law compliance.
• Provide coordination support for monthly employee engagement activities.
• Additional tasks assigned.
  
  

Administration

• Develop, write, implement, distribute and enforce company policies and procedures.
• Liaise with IT and facilities to maintain a properly functioning work environment.
• Manage filing corporate licensure updates.
• Manage corporate insurance renewal process.
• Manage regulatory processes such as Sunshine Act and VETS 4212 reporting.
• Manage payroll tax, employment tax and sales and use tax registrations.
• Provide administrative support to company executives as requested.
• Responsible for companywide Amazon, Crystal Springs, and Instacart ordering.
• Responsible for daily mail retrieval.
• Responsible for records management.
• Manage the primary company phone line and direct calls as needed.
• Additional tasks assigned.
  
  

Finance

• Assist with printing and mailing checks.
• Assist with recording bills and processing employee expense reimbursements.
• Manage cash inflows by following up on customers with overdue accounts.
• Deposit checks and record receivables.
• Prepare allocation of payroll expenses.
  
  

Requirements

• Basic computer skills and proficiency in Microsoft Word and Excel
• At least one year of HR experience preferred.
• Administrative experience required
• Experience in QuickBooks and Paylocity is preferred
  
  

About Rivanna Medical, Inc.: RIVANNA is a privately held designer, manufacturer, and distributor of world-first, imaging-based medical solutions based in Charlottesville, VA. RIVANNA operates an FDA-registered and ISO 13485:2016 certified manufacturing facility where it produces the Accuro product line and related medical equipment and components. Accuro is the world's first spinal navigation device designed to improve the safety, speed, and efficiency of spinal needle guidance procedures. Rivanna Medical, Inc.'s revolutionary platforms feature BoneEnhance Multi-Frequency Image Reconstruction, which optimizes ultrasound for the visualization of bony versus soft tissue anatomy, and SpineNav3D AI-Based Spine Recognition, which automates ultrasound image interpretation.

Employee Benefits at Rivanna Medical, Inc.: Rivanna Medical, Inc. offers a comprehensive benefits package, which includes health insurance, vision and dental coverage, group life insurance, long-term disability insurance, paid time off, a 401(k) plan with company match, and more. We are continually seeking to enhance our team with individuals who bring unique perspectives and experiences. This diversity of thought and perspective drives innovation and strengthens our commitment to creating an inclusive team environment where our core values of trust, humility, and dedication are practiced every day.

Equal Employment Opportunity Statement: Rivanna Medical, Inc. is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breastfeeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state, and local laws. All employees must be able to lift at least 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their positions.

Salary Description

$63,387 - $80,000