Payroll and HR Coordinator

Job Details:

• Full-time
• Office Hours (Monday-Friday, 7:00pm-3:30pm)
• Department: Human Resources
• Job Location: 1521 Brookfield Avenue, Green Bay, WI 54313
• Office Work Environment
• Work/Life Balance
• Comprehensive benefits package
  
  

Summary:

Under the direction of the Director of Human Resources, the Payroll and HR Coordinator plays an important role in our company, ensuring the smooth operation of payroll, benefits and HR processes and providing critical support to both the HR Team and employees. Key responsibilities include timely and accurate processing of biweekly payroll, managing day-to-day employee benefits processes, completing reports and forms, and handling various other HR tasks.

The Payroll and HR Coordinator plays a vital role in supporting our employees by answering their questions both in email and in person. The ability to speak Spanish is a plus but not required. This position is ideal for an administrative professional who is detail-orientated, proficient in systems, and passionate about helping employees.

Job Duties:

The list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

• Completes biweekly payroll: ensures timecards are approved and reviewed, ensures earnings and deductions are correct, makes adjustments as necessary, and ensures each payroll is timely and accurate
• Coordinates benefits enrollments, terminations, and changes as needed. This includes sending enrollment emails, scheduling 401K meetings, answering questions, and following up with vendors and employees
• Administers paid time off programs. Enters approved PTO in timekeeping system. Reviews bereavement, jury duty, and military absences and payments
• Completes garnishments and child support orders, enters garnishments in payroll system
• In partnership with 3rd party leave of absence company, ensures employee leave of absences are processed correctly and communicated to employees and managers
• Executes new hire and termination process in systems and files: completes hiring and termination in payroll and other systems, emails appropriate internal and external contacts, ensures first and final paychecks are correct and that PTO payments, benefits premiums, etc. are handled correctly
• Maintains Attendance and Warning Spreadsheet, scans warning and documents into HRIS system
• Performs internal customer service functions by answering employee requests and questions related to payroll, benefits, and general policies. Refers complex questions to HR Generalist or HR Director
• Answers employee benefits questions, including: plan details and options, changing information, ordering new cards, qualifying event administration, etc
• Responsible for reviewing data flow between payroll and vendor systems to ensure accuracy of benefits and payroll information
• Completes annual review and processes for W-2 preparation and annual ACA report
• Compiles various payroll and benefits reports including: weekly hours report, monthly PTO accrual, payroll reports for accounting, bonus programs, and other reports as needed
• Completes requests for verification of employment, government programs, and other general requests
• Supports HR Director during annual 401K audit and 5500 processes, gathering requested information and assisting with related reports
• Files papers and documents into appropriate employee files, scans and saves electronic documents in HRIS system as appropriate
• Assists with mail, answers incoming phone calls as needed/available
• Under direction of the HR Director, coordinates employee events and programs including monthly anniversary program, employee of the month, and various employee lunches and appreciation events
• Orders office supplies as needed on Amazon
• All other duties as assigned
  
  

Qualifications:

• Uphold strict confidentiality of employee information, portraying a high level of professionalism and maintaining the trust of the Company
• Experience using HR systems as well as vendor administrative systems for data entry and reporting, experience testing and utilizing multiple systems interfaces preferred
• Great attention to detail with ability to see errors or inconsistencies in information
• Able to prioritize and organize, meet deadlines, and find solutions as new needs arise
• Proficient in Microsoft Word, Excel, and Outlook with the ability to compile and analyze data, create functions, vLookups, and basic pivot tables in Excel
• Knowledge of, or willingness to learn guidelines related to:
• Wage and hour regulations
• Leave of absence management
• Benefits administration
• Ability to understand various time off and timekeeping rules and policies, and assist administering them
• Flexible and able to switch tasks frequently as needed while waiting on data or next steps
• Able to see opportunities to improve processes and systems, willing to learn new systems and likes to play the role of teacher as a subject matter expert (SME)
  
  

Conditions of Employment:

Candidates subject to a pre-employment background check.

Equal Opportunity Employer Statement:

Winona Foods is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.

Qualified applicants will receive consideration for employment without regard to these protected characteristics. All employment decisions are made based on qualifications, merit, and business needs, ensuring a fair and equitable hiring process.

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