Management Assistant - Police

The City of Pearland, TX is seeking to hire a full-time Management Assistant to support the Pearland's Police Department.

The Management Assistant earns a competitive hourly salary of $71,000 - $90,000/annually, based on qualifications. Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match, life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health.

About The City Of Pearland

The City of Pearland has received a Top Workplaces of 2023 USA award from Energage, a leading research firm that specializes in employee engagement and workplace culture each year across the United States.

Pearland is one of the fastest growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked as one of the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer including professional sports, world-class cultural amenities, and recreation.

Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth. Our work environment is one where innovation is not only supported but encouraged.

A DAY IN THE LIFE OF A MANAGEMENT ASSISTANT

Job Summary: Responsible for routine complex administrative duties performed in coordinating various financial activities of the Police department requiring broad knowledge of the operation and statutory requirements pertaining to its function. Works under the direction of the Chief of Police. Manages and directs all financial activities related to the daily business operations of the department. Develops and implements all fiscal policies and procedures for the department to ensure that all procurement, payroll, and fiscal obligations are met in accordance with federal, state and local laws. Oversees, in a participatory manner, duties and responsibilities which include, but are not limited to: budgetary development, monitoring and analysis, accounts payable/receivable, proper record management and procurement.

Essential Functions

• Regular and timely attendance at work.
• Develops, monitors, analyzes and updates various reports, records, projects and plans.
• Plans, organizes, directs, and manages fiscal activities of the Police department.
• Serves as liaison between Police department and other City departments.
• Develops and reviews internal audit and review procedures.
• Responsible for preparation of the Police department budget including the reconciliation of budgetary line-items and forecasting. Monitors and implements line-item projections for specific accounts.
• Monitors departmental payroll processing for compliance with City policy.
• Responsible for preparation of performance measures monthly report.
• Responsible for coordination of purchasing activities including the creation of purchase orders for goods and services for the approval of the Chief of Police or his designee. May assist in the preparation of Request for Proposals and Invitations to Bid. Coordinates efforts with the City's Purchasing Officer. Responsible for all police annual contracts to ensure they are renewed or advertised in a timely manner.
• Manages accounts payable and accounts receivable functions. Processes, or reviews for approval, departmental financial transactions.
• Coordinates and conducts special projects.
• Attends meetings, seminars, workshops, and other training classes as necessary.
• Acts as a liaison with external agencies, organizations, and vendors to provide assistance in handling inquiries, complaints or problem areas.
• Contribute to team effort by performing other related duties as assigned.
  
  

Education, Experience, And Licenses

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Minimum two (2) years of experience in an administrative/clerical setting.
• Equivalent combination of education and experience may be considered.
• Must be highly proficient in Microsoft Office; intermediate (at minimum) level of experience with Excel.
• Valid Texas Driver's License.