Administrative Assistant

The Administrative Assistant is responsible for the operation of front office activities. Provides high-level administrative support by assisting Managers and Supervisors with administration and organization of projects, daily functions, and general clerical duties.

Responsibilities:

• Supports Management and their departments in day-to-day activities and Special Projects.
• Manages the inventory of general supplies and has authority to purchase replacements to maintain minimums. Includes travel to local stores using own transportation.
• Coordinates with outside vendors (coffee, office supplies, metered mail) to ensure the efficiency of the front office, including negotiations for competitive pricing.
• Oversees daily office operations including copying, filing, and distributing materials.
• Maintains and coordinates the conference room schedule, responsible for cleanliness and organization of conference room needs and supplies.
• Orders all business cards, envelopes and stationery.
• Assist with all Company events, including purchasing supplies and setting up/tearing down.
• Assist with accounting and document control with administrative tasks.
• Support small projects.
• Complete all responsibilities in a timely and professional manner while maintaining quality and confidentiality.
• Participate in and support the Company’s professional development and training activities.
  
  

Required Skills & Experience:

• Required: High school diploma or equivalent
• Minimum of 2 years work experience in an office setting, as general clerical or administration.
• Strong typing skills are also required.
• Must be proficient in Microsoft Word and Excel.
• Must have strong organizational skills and ability to prioritize assignments.
  
  

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position requires onsite presence to perform the essential duties.
• The physical demands describe here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is occasionally required to stand, use hands to touch, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to walk; sit; climb or balance; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.
• The employee must be able to wear personal protective equipment as required.
  
  

Work Environment/Conditions:

• This position will require working primarily indoors in a smoke-free office and manufacturing facility (machine shop) but may also on occasion require the employee to be in the outdoors.
• Minimal travel will be required.
  
  

Candidates are required to be authorized to work in the United States. All employees must be able to comply with the company Drug and Alcohol Policy, which includes participation in Company random drug testing. Employment is subject to background checks appropriate to the position.