Executive Assistant to the CEO

JOIN OUR TEAM AS AN EXECUTIVE ASSISTANT TO OUR CEO!

As the Executive Assistant, you'll work directly with the CEO. In this pivotal role, you will engage in strategic initiatives, manage complex scheduling, and handle high-level administrative responsibilities for the CEO in a dynamic and fast-paced environment. Act as the point of contact among executives, employees, and leadership. Responsibilities include but are not limited to collecting, analyzing, and interpreting data to support the decision-making process, and organizing all employee in-service activities. This role requires a skilled professional with strong analytical abilities, exceptional organizational skills, and the capability to manage high-level executive functions for the CEO. The utmost level of confidentiality and discretion is a requirement. This is a full-time on-site position.

Executive Responsibilities

• Manage complex calendar, prioritize meetings, and resolve scheduling conflicts for the CEO.
• Prepare and manage correspondence, presentations, and other documents with high attention to detail.
• Plan and execute meetings, board meetings, and hospital events.
• Serve as the primary point of contact for internal and external stakeholders, managing communication flow to and from executives.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain and update databases spreadsheets to track expenses and credit card reconciliations for the CEO.
• Coordinate and prepare materials for meetings, in-service training activities, and presentations.
• Take comprehensive meeting minutes, track action items, and follow up on deliverables.
• Handle inquiries and resolve issues with professionalism and efficiency.
• Adapting to changing priorities and tasks and maintaining a flexible schedule is required.
  
  

Note: The essential job functions of this position are not limited to those listed above.

Qualifications

• Strong analytical skills with the ability to interpret data and create insightful reports
• Expert level in presentation software (e.g., Microsoft PowerPoint) and Microsoft Office Outlook and Word
• Exceptional organizational and time-management abilities
• Excellent written and verbal communication skills
• Experienced with online HRIS system software, preferably Paycom. (similar to Workday, Paycor, etc)
  
  

Your Experience Matters What We’re Looking For

Education: Associate Degree in Business Administration, Human Resources or related field preferred; or an equivalent combination of education and experience.

Experience: At least three (3) years’ experience as an Administrative Assistant in a health care setting or two (2) years in human resource experience, preferably in a health care setting; or combination of education, training or experience in either field.

Your Care Matters What We Provide For Our Team

• 401(k) + matching
• Health insurance
• 100% company-paid life insurance coverage up to 2x your annual salary
• Vision Insurance
• Dental Insurance
• 100% company-paid long-term disability insurance
• Paid time off
• Paid Holidays
• Cafeteria on site
• Employee engagement events
• Employee assistance program
• Employee recognition program
• Free Parking
  
  

What Sets Us Apart

• Career & training development opportunities
• Dynamic and inclusive work environment
• Engaged management team dedicated to your success
• A guiding mission and set of values that serve as both our north star and yours, anchoring our collective purpose and aspirations
  
  

Disclaimer: Benefits are subject to change at the discretion of Ridgeview Institute Smyrna.

Compensation

This is a Full-Time, exempt hourly role, and the compensation is between $52,000.00 and $58,000.00. We’re eager to engage with all qualified candidates, and consideration will be given to experience and skill level. Join us as our Executive Assistant!