Secretary/Maternity and Family Services - Rewarding Work

Job Details

Description

St. Joseph's Center is searching for a compassionate, detail oriented individual with strong interpersonal skills to join our team as a Secretary. This secretarial role will provide clerical and general related office duties for Maternity and Family Services and support general operations of the Baby and Children’s Pantry with a high degree of confidentiality.

The Ideal Candidate Should Possess The Following Attributes

• Strong communication skills – both oral and written
• Ability to multi-task and prioritize assignments
• Good interpersonal skills
• Professionalism, Accountability, and Flexibility
  
  

This is a full-time position.

Full Time Benefits Include

• Heath
• Medical, Dental, and Vision Insurance
• Access to 24 hour No Cost Telehealth for employee and dependents
• Company paid Short Term Disability and Life Insurance
• Healthcare Flexible Spending Account
• Work / Life Balance
• Paid time off
• Paid holidays

• Growth and Support
• Counseling services
• Legal and Financial services
• Child/Elder care resources
• 401-K with company contribution and match
• Employee referral bonus
• Tuition Reimbursement
• Employee Assistance Program:
• Discount Programs with national and local companies
• Paid training
  

Essential Duties And Responsibilities

• Prepares and processes confidential correspondence, reports, agendas and general paperwork.
• Performs clerical work such as filing and compiling data for various reports including grants.
• Completes thank you letters in a timely manner for Baby and Children’s Pantry donations.
• Answers phone calls relative to Adoption/Maternity and Baby and Children’s Pantry clients and monitors the Baby & Children’s Pantry entrance.
• Organizes and maintains all Infant Adoption files.
• Coordinates application paperwork for Infant Adoption applicants.
• Maintains Letters of Interest for Infant Adoption.
• Transfers Infant Adoption Files to Main Center archives. Retrieves Infant Adoption files from archives for Maternity Director to facilitate search requests.
• Compiles and completes all legal documents for all adoption cases.
• Attends, compiles reports for Maternity Advisory meetings and records minutes.
• Assists pantry clients when needed.
• Inventories and orders Maternity Department’s office supplies.
• Serves as a notary public for entire department.
• Completes end of the month billing reports for Finance Department.
• Assists with Baby and Children’s Pantry daily operation when Outreach Coordinator is off site.
• Assists Outreach Coordinator, Maternity Director and staff in developing special events such as Back to School Supplies Drive, Christmas Distribution, MLK Winter Clothing Collection and NDBN Diaper Need Awareness Week.
• Receives, completes and marks in baptismal book all requests for baptismal certificates.
• Accepts/documents program donations and enters into donor management software.
• Maintains confidentiality in regard to all program information and uses office/private area for confidential conversation.
• Maintains a cooperative relationship with coworkers and supervisors and creates an atmosphere of mutual respect and trust within the department.
  
  

Competencies

• Ability to get along with people and be a team player
• Good communication skills both written and verbal
• Good organizational skills
• Good typing ability
• Ability to maintain confidentiality
• Ability to manage multiple tasks simultaneously
• Knowledge of general office procedures and equipment
• Proficient with Microsoft Office (Word, Excel, Access and Outlook)
  
  

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/or Experience

• High School Diploma or GED
• Valid PA Driver’s License
  
  

If you are ready to be part of a team that values empathy, respect, and the well-being of every individual then partner with us today!

Non-Discrimination Policy

St. Joseph’s Center is an equal opportunity employer and provider of services and referrals to clients without regard to race, color, religious creed, disability, ancestry, national origin, age, gender, sexual orientation or limited English proficiency