Entry Level Specifications Processor

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We're looking for a Specifications Processor in Gainesville, FL who is excited about working on projects that enable the heart of our clients’ business. Join us and you’ll have the chance to help bring to completion specification documentation that is an integral part of the design process working with engineering professionals around the world. With minimal direct guidance, you will provide support in processing to develop technical specifications for construction projects. Position provides opportunity to work on water, wastewater, pump stations, environmental, military, government, and a variety of other types of projects.

Here’s what you’ll be doing

• Work within the Specifications Processing Group for the delivery of project specifications using MS Word, Excel, and Adobe.
• Prepare all specifications in accordance with company standards, industry standards, client specific requirements, and protocols.
• Coordinate and lead activities associated with specification editing and finalizing as required across multiple disciplines to ensure deadlines are met.
• Communicate and work effectively with individuals and teams at all levels of the organization to get the information needed to create and publish specifications unique to each job.
• Proof and back check all work addressing any issues or questions with appropriate parties.
• Compile Contract Documents accordingly to make sure all sections, supplements, and table of contents is accurate.
• Set up and maintain project specification records for version control and file management.
• Finalize each project according to best practices for specifications.
• Handle sensitive material and matters with tact, diplomacy, and confidentiality.
• Prepare, maintain, and archive project specifications and documents Instructions, specifications, addenda, conformed documents, and PDFs.
• Perform as Lead Specs Processor (LSP) on Projects to meet scope, budget, and schedule ensuring a high-quality product delivery to clients.
  
  
  

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Here's what you'll need

• High school graduate, or equivalent.
• Windows environment experience proficient in Microsoft Word, Outlook, MS Teams, Excel, and Adobe Acrobat and/or BlueBeam are required.
• Advanced MS Word skills required include creating and applying templates, styles, and macros; creating and managing complicated page design and layout (such as, multiple sections, mirror margins, different odd/even page formatting, and field codes); document template organization (.dotx/.dotm); review/track changes; document compare, table creation/layout; and references (table of contents).
• Must be willing to learn a variety of software as required, as well as multiple company-specific software Add-ins.
• Ability to manage multiple priorities and projects as well as adapt to a flexible workload.
• Proficiency in grammar and accuracy in typing and computer skills required.
• Must have excellent organizational and time management skills for working multiple task assignments received from multiple sources, good human relations skills, and professional appearance.
  
  
  

Ideally, you’ll also have

• Familiar with Construction Specification Institute (CSI) and Engineering Joint Contract Documents Committee (EJCDC) standards and formats preferred.
• Experience with ProjectWise, SpecsIntact, and MasterSpecs a plus.
• Experience in an architectural/engineering firm environment or similar field preferred.
  
  
  

Posted Salary Range Minimum

40,000.00

Posted Salary Range Upper

60,000.00

At Jacobs, we’re partnering across the globe to create the best project outcomes by maximizing the design, digital technology, and support capabilities of our Global Integrated Delivery (GID) teammates. By joining Jacobs, you’ll commit to supporting and engaging with these teams, as we work to build a company like no other.

Jacobs’ health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, one floating holiday, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $40,000.00 to $60,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.