Payroll Tax Specialist
Mizuho OSI
Date: 2 weeks ago
City: Union City, CA
Contract type: Full time
About Company
Mizuho OSI is the leader in the markets for specialty surgery and patient positioning. The company’s portfolio includes specialty surgical tables for procedure-specific approaches that improve patient outcomes in spine and orthopedic surgeries along with disposable and reusable surgical patient care products.
Job Summary
The Payroll Tax and Payroll Specialist is responsible for ensuring the accurate and timely payment of federal, state, and local payroll taxes and assist with processing bi-weekly payrolls for hourly and salary US employees. This role also oversees the preparation and filing of payroll tax returns, reconciliations, and ensures compliance with all regulatory requirements.
Responsibilities
The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Duties are performed while sitting at a desk for long periods of time. Required duties include operating a computer, reading, writing and using a telephone. Walking or standing within the office area may be required for the operation of office equipment and for attending meetings. The employee may be required to lift up to 25 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions or this job. Job duties are performed in an office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.
Qualifications & Requirements
Salary Range: $90,000- $118,000 DOE + potential annual bonus + comprehensive benefits package
Mizuho OSI is the leader in the markets for specialty surgery and patient positioning. The company’s portfolio includes specialty surgical tables for procedure-specific approaches that improve patient outcomes in spine and orthopedic surgeries along with disposable and reusable surgical patient care products.
Job Summary
The Payroll Tax and Payroll Specialist is responsible for ensuring the accurate and timely payment of federal, state, and local payroll taxes and assist with processing bi-weekly payrolls for hourly and salary US employees. This role also oversees the preparation and filing of payroll tax returns, reconciliations, and ensures compliance with all regulatory requirements.
Responsibilities
- Accurately process and reconcile all payroll tax withholdings and liabilities for multiple jurisdictions.
- Prepare and file federal, state, and local payroll tax returns, including quarterly (Form 941) rate updates and annual (Form W-2, W-3) filings.
- Manage tax registrations for new jurisdictions and maintain up-to-date company profiles with tax authorities.
- Research and resolve tax notices, discrepancies, or issues with taxing authorities in a timely manner.
- Reconcile payroll tax general ledger accounts monthly and prepare necessary journal entries.
- Assist with year-end payroll processing, including W-2 corrections and amended returns.
- Partner with internal Payroll, HR, and Accounting teams to ensure accurate data flow and reporting.
- Respond to internal and external inquiries regarding payroll or payroll tax issues.
- Process off-cycles and on-demand checks if needed.
- Knowledge of CA termination compliance policies.
- Knowledge of bi-weekly timekeeping, including weekly monitoring and resolution of timekeeping errors.
- Identify process improvements to enhance the efficiency and accuracy of payroll and payroll tax operations.
- Support audits related to payroll taxes, including providing documentation and explanation as needed.
The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Duties are performed while sitting at a desk for long periods of time. Required duties include operating a computer, reading, writing and using a telephone. Walking or standing within the office area may be required for the operation of office equipment and for attending meetings. The employee may be required to lift up to 25 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions or this job. Job duties are performed in an office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.
Qualifications & Requirements
- Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience).
- 5+ years of experience in payroll tax and payroll processing, preferably in a multi-state environment.
- Strong knowledge of federal, state, and local payroll tax laws and regulations.
- Proficiency with payroll systems (e.g., SAP, ADP, Workday, Ceridian) and Microsoft Excel.
- Exceptional attention to detail, organizational skills, and problem-solving abilities.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Strong written and verbal communication skills.
- Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Experience with SAP SuccessFactors Payroll and SAP Time
- CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) certification.
- Experience with payroll tax compliance for large, multi-state employers.
- Knowledge of international payroll tax compliance (if applicable).
Salary Range: $90,000- $118,000 DOE + potential annual bonus + comprehensive benefits package
How to apply
To apply for this job you need to authorize on our website. If you don't have an account yet, please register.
Post a resume