Executive Assistant

Overview

401GO is a rapid growth fintech start-up with a relentless focus on helping hard-working Americans prepare for retirement. We’ve built the world's most advanced and fully automated retirement platform and need an Executive Assistant to support the C-Suite Team.

Job Description

Position Overview:

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide exceptional support to six C-suite executives at our fast-paced and growing 401(k) company. The ideal candidate will be a master of multitasking, have outstanding communication skills, and possess the ability to maintain confidentiality while handling sensitive information. You will play a critical role in ensuring the executives’ schedules and daily operations run smoothly, contributing to the efficiency and success of the organization.

Key Responsibilities

Calendar Management:

• Manage and coordinate complex schedules for six C-suite executives, including meetings, appointments, travel, and conference calls.
• Anticipate scheduling conflicts and proactively resolve them.
  
  

Meeting Coordination

• Prepare agendas, presentations, and reports for internal and external meetings.
• Take detailed meeting notes and track follow-up action items to ensure timely completion.
  
  

Travel Arrangements

• Plan and book domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Ensure smooth travel experiences by anticipating potential issues and resolving them quickly.
  
  

Communication Management

• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft, proofread, and respond to correspondence on behalf of the executives.
  
  

Administrative Support

• Handle expense reports, purchase requests, and budget tracking for each executive.
• Maintain organized filing systems for physical and digital documents.
  
  

Project Support

• Assist with special projects and company initiatives as needed, ensuring deadlines and objectives are met.
• Collaborate with other departments and team members to support company-wide efforts.
  
  

Confidentiality

• Handle sensitive information with the utmost discretion and professionalism.
  
  

Qualifications

Experience:

• 5+ years of experience as an executive assistant, preferably supporting multiple executives simultaneously.
• Experience in the financial services or 401(k) industry is a plus.
  
  

Skills

• Exceptional organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools (e.g., ClickUp).
• Excellent verbal and written communication skills.
• Ability to work independently and adapt to changing priorities.
• High level of professionalism and confidentiality.
  
  

Why Join Us?

• Be part of a dynamic, growing company making a difference in retirement planning.
• Enjoy a collaborative and supportive work environment.
• Competitive compensation, benefits, and opportunities for professional development.
  
  

What We Offer

• An awesome 401(k) plan (of course!).
• Generous stock option plan—be part of our growth and success.
• Flexible work environment—work where you’re most productive.
• Health insurance coverage.
• Flexible work hours—get your best work done on your schedule.
• Plenty of PTO—we believe in work-life balance.
• Fully stocked kitchen (when you’re in the office).
• At 401GO, we believe in investing in our employees just as much as we invest in helping Americans secure their financial future.
  
  

If you are an enthusiastic and dedicated professional ready to take on the challenges of supporting a

high-performing executive team, we’d love to hear from you!

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