Payroll Coordinator

JOB REQUIREMENTS: ESSENTIAL JOB FUNCTIONS Assembles and processes all

new employee status information to place employee on payroll; makes all

necessary employee status changes such as W-4 status, as well as other

deductions. Prepares payroll information for processing and processes

the bi-weekly payroll. Initiates payment for all payroll deductions,

indicating proper accounts to be charged. Calculates and processes

retroactive wage payments. Allocates total payroll to proper accounts

for cost distribution. Calculates FICA refunds to employees, adjusts

master file and reduces payment to social security fund. Processes and

verifies requests for unemployment compensation. Processes employment

verifications. Obtains, analyzes and assembles information and prepares

numerous state and federal reports such as monthly Retirement and Social

Security reports, Bureau of Labor Statistics report, tax reports and

census reports. Prepares, reviews and enters journal entries into the

general ledger; reviews and reconciles certain general ledger accounts.

Prepares the monthly State sales tax report and remittance. Reviews

accounts payable checks, assembles remittance information and

distributes in accordance with payment instructions. Maintains regular

punctual and predictable attendance, works overtime and extra hours as

required. OTHER JOB FUNCTIONS Prepares or updates reports using the ERP

system and Excel. Prepares miscellaneous memos and letters using

Microsoft Word. Prepares Finance Committee agendas and minutes. Acts as

a back up for a number of Finance Department functions. \*\*\*\*\* OTHER

EXPERIENCE AND QUALIFICATIONS: Thorough experience in responsible

accounting work, Associates degree in Accounting, Certified Payroll

Professional (CPP) certification, three to five years experience or any

equivalent combination of education, experience and training which

provides the following knowledge, abilities and skills: Thorough

knowledge of payroll processing practices. Thorough knowledge of Federal

and State regulations as they apply to payroll tax withholding,

remitting and reporting. Thorough knowledge of the policies and

procedures of the Wisconsin Retirement System. (WRS). Thorough knowledge

of the policies and procedures of the Social Security Administration as

it applies to payroll administration Strong ability to maintain office

records, compile difficult and complex data, and to prepare accurate

reports. Ability to maintain confidentiality. Ability to understand and

carry out moderately complex oral and written instructions. Ability to

make minor decisions in accordance with laws, policies and regulations

and to apply these to work problems. Ability to work accurately under

pressure and meet deadlines. Ability to work with limited direction.

Ability to establish and maintain effective working relationships with

other employees and the public courteously and tactfully. Ability to

kneel, stoop, climb, bend, reach lift, push and pull up to 25 lbs.

Proficient in Microsoft Office including Word, Excel and Outlook.

\*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:

https://www.governmentjobs.com/careers/appletonwi