Executive Assistant to the Sales & Commercial Operations Function

Based in Mount Prospect, IL, Mizkan America is a subsidiary of the Mizkan Group, a global, family-owned company that has been Bringing Flavor to Life for over 220 years. As one of the leading makers of vinegars, condiments, and sauces in the United States, Mizkan America maintains 12 manufacturing facilities that serve the retail, foodservice, specialty-Asian, and food-ingredient trade channels. We are committed to following our two core principles: continuously challenging the status quo and delivering only the finest products for our customers. Our leadership seeks out, embraces, and implements ideas for improvement from all of its employees. Transparency and accountability are two key factors that drive our company’s overall management approach.

We are looking for people who are seeking to deliver their best so that we can deliver ours. Above all, we’re dedicated to maximizing the potential of our greatest assets—our team members. That’s reflected in our ongoing commitment to recruit, develop, reward, and retain our talented, multicultural workforce. We hope to see you as part of our team’s future success!

This is a hybrid position

COMMENTS: This job description reflects assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.

SUMMARY: The Executive Assistant to the Sales & Commercial Operations Function will provide high-level administrative support to the SVP, Sales & Commercial Operations. This role requires a proactive individual with excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The Executive Assistant will be responsible for managing the SVP's schedule, coordinating meetings, preparing reports, and handling confidential information. This role may also require up to 10% travel.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage and maintain the SVP's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, including booking and adjusting travel arrangements.
• Prepare correspondence, reports, documents, presentations, and memos working from notes and direction.
• Plan, organize, maintain, and update a variety of files, records, and databases.
• Coordinate preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
• Collect and compile various reports from corporate departments and distribute them to the executive group.
• Handle confidential information with discretion and professionalism.
• Assist in the preparation of executive summaries and presentations for meetings.
• Maintain calendars for designated management personnel.
• Provide administrative support for special projects as needed.
• Coordinate off-site sales and commercial meetings.
• Coordinate with caterers and events.
• Create on-boarding schedules, Mizkan welcome kits, and ensure all IT needs are covered.
• Travel up to 10% as required.
  
  

EDUCATION, EXPERIENCE, AND QUALIFICATIONS:

• Proven experience as an executive assistant or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Bachelor's degree in business administration or related field preferred.
  
  

The annual base salary for this position ranges from $64,600 - $80,800.

Compensation is based on a number of factors including market location and may vary depending on job-related knowledge, skills and experience. Short-Term Incentive and other forms of compensation may also be provided as part of a total compensation package.

A full range of medical, dental, vision, 401K plus up-to-four-percent (4%) match, profit sharing, wellness program, paid parental leave, long-term-care-insurance, critical accident insurance, short and long-term disability and education assistance are also available.