Accounts Payable Specialist

Aviation and Aerospace

Summary/Objective

The Accounts Payable Specialist is responsible for managing all aspects of the Accounts Payable process, including but not limited to vendor onboarding, reconciling invoices with contracts and purchase orders, maintaining a weekly AP Aging report, and providing transparent reporting to key stakeholders, including the Executive Team. This role offers the opportunity to collaborate with every department across the organization and serve as a central point of contact for external vendors.

Essential Functions/Responsibilities

Accounts payable ledger:

* Manage the invoicing cycle from reception to payment.
* Collaborate with different internal departments to gather, analyze and interpret information and transactions.
* Receiving, processing, verifying, and reconciling invoices.
* Manage all payments to internal and external vendors.
* Calculates and reports sales tax and VAT based on paid invoices
* Audit, analyze and work on streamlining the AP process.
* Contribute to the bank accounts reconciliation with staff accountant.

SG&A referent:

* Analyze invoice/expense reports and record expenses to proper accounts.
* Prepare monthly accruals to support the month-end closing.
* Contribute to Balance Sheet budgeting activity.

Suppliers' management:

* Set up suppliers in accordance with KYS process.
* Maintain/manage the vendors database (Address, contact, payments terms, banking information etc…)
* Verifies vendor accounts by reconciling monthly statements and related transactions and liaise with them if necessary.
* Ensure all invoices are managed and credits are received for outstanding memos.
* Issue stop-payments or purchase order amendments.
* Manage AP KPIs on a weekly basis.


Competencies

* Excellent communication skills
* Organized, Detail Oriented and highly motivated

Required Education and Experience

* Bachelor's degree from an accredited university or college (or a high school diploma/GED with at least 5 years of experience)
* A/P experience

Additional Eligibility Requirements

* Strong knowledge of Microsoft Excel
* Understanding of general ledger coding

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, & photocopiers.


Travel

No travel is expected for this position.

Supervisory Responsibility

This position has no supervisory responsibilities.

This description has been designed to indicate the general nature and level of work performed by an employee within this position. The actual duties, responsibilities and qualifications may vary based on assignment. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, national origin, disability, veteran status, genetic data or other legally protected status.

Aviation and Aerospace