Payroll Administrator
City of Marietta
Date: 7 hours ago
City: Marietta, GA
Contract type: Full time
Rate of Pay: $20.75 - $23.64
Status: Open Until Filled
This is a mid-level professional level position in the Finance department that reports directly to the Payroll Supervisor. The employee is responsible for processing regular weekly and monthly payroll, monthly pension payroll and creating and maintaining related payroll documents and files.
Disclaimer
Successful candidates are required to submit to drug screen & background inquiry.
Status: Open Until Filled
This is a mid-level professional level position in the Finance department that reports directly to the Payroll Supervisor. The employee is responsible for processing regular weekly and monthly payroll, monthly pension payroll and creating and maintaining related payroll documents and files.
- Processes weekly payroll for all departments of the city/BLW, monthly payroll for Elected Officials, and monthly pension payroll for retirees.
- Troubleshoots employee timekeeping errors, works with employees and managers to correct errors and ensures accuracy of hours and codes.
- Calculates court-ordered deductions for garnishments, tax levies, student loan defaults, bankruptcies and child support and notifies the employees.
- Enters payroll changes into the computer for terminations, payroll deductions, garnishments, bankruptcies, child support, direct deposit, deferred compensation, address, phone numbers, emergency contacts and other payroll changes.
- Enters change requests and updates into Executime timekeeping software system. Tracks employee hours and maintains accruals.
- Maintains files for garnishments, bankruptcies, medical excuses for sick leave, military leave, ADA, FMLA leave time, jury duty, state and federal withholding forms, W-2s, 1099-Rs, open records requests and other files impacting payroll. Maintains the security and privacy of information related to payroll.
- Serves as a resource providing information and technical assistance to city employees and managers on payroll issues as they relate to policies and procedures, using the payroll and timekeeping applications, leave time, accruals, deductions, adjustments, coding, paychecks, direct deposits, and other payroll related questions. Trains timekeeper employees on the basic usage of the payroll application.
- Creates COGNOS reports as needed.
- Verifies and audits hours-entry on a weekly basis. Finalizes all payroll reports and uploads files for transfer of money to bank for positive pay and direct deposit, and to the retirement investment accounts.
- Calculates retro pay and verifies correct information is entered on checks. Other entry verifications include weekly tuition reimbursements, clothing allowances, small tool allowances, HR wellness programs, and longevity bonuses. Recovers debts owed to the city/BLW from employees as directed.
- Creates corrected checks and manual checks, as needed.
- Creates manual pension checks for the new retirees each month. Processes retiree service awards.
- Keeps manual records not controlled by computer and conducts weekly audit on accrual reports.
- Provides written verifications of income directly to required agencies and companies and/or as requested by the Human Resources department. Prepares pay in advance for requesting employees who are on vacation the next week if they do not have direct deposit.
- Answers questions regarding workers compensation leave for timecard reporting after 90 days.
- Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, or a related field and two (2) years of experience working with a state, local or federal government or an equivalent combination of education, training and experience.
- Knowledge and skill using complex computerized payroll systems. The possess the ability to use various software programs including Microsoft Office Suite, SunGard Payroll/Personnel AS/400 programs, Executime timekeeping software, COGNOS reporting software, and DataMagine storage applications.
- Knowledge of payroll policies and procedures and related IRS regulations.
- Ability to upload files of large amounts of monies to bank accounts and investment firms.
- Knowledge of FMLA, military leave, workers’ compensation and other state and federal requirements as they relate to payroll practices.
- Must understand and be able to follow Marietta City Code as it relates to Payroll policies and procedures.
- Knowledge of bookkeeping and accounting procedures.
- Must possess outstanding verbal and written communication skills.
- Skill and ability in performing necessary mathematical payroll calculations to achieve desired results.
- Ability to use initiative and judgment.
- Must be able to exercise the strictest of professional confidentiality due to the personal and protected nature of information handled in payroll. All new employees must sign a confidentiality agreement.
- Ability to create, organize and track payroll files.
- Must be able to operate computer, calculator, typewriter, fax, scanner, copy machine, and other modern office equipment.
- Must be able to stay updated on payroll changes to regulations related to the city/BLW flexible benefits plan.
- Background check to include credit and criminal history required at time of hire.
Disclaimer
Successful candidates are required to submit to drug screen & background inquiry.
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