Administrative Assistant - Credit Department

Join PACE Supply Corp’s Dynamic Team!

PACE Supply Corp. is seeking a motivated Administrative Assistant for a 3-month assignment in our fast-paced, collaborative Credit Department. This role is perfect for a team-spirited, solution-oriented individual who thrives in a dynamic environment and learns quickly. As an Administrative Assistant, you’ll provide critical support to our high-performing team with agility and precision. Why PACE Supply? At PACE Supply, our people are our greatest asset. As an employee-owned company, every team member is an owner, sharing in our success. We live by our core values Accountability, Strong Work Ethic, Passion, Integrity, Respect, and Employee Focus. If these resonate with you, PACE Supply is the place to make an impact.

What We Offer

• A supportive, high-energy work environment
• A chance to gain valuable experience with a rapidly growing company
• The opportunity to work with an exceptional, ownership-driven team
  
  
  

Ready to contribute to a company that values your skills and dedication? Apply today for this exciting opportunity with the PACE Supply family!

This customer service role supports both our customers and to our branches. For our ideal candidate to be successful in this position they must have the ability to interact effectively in a fast-paced environment under pressure while remaining patient, kind, resourceful, flexible, and effective. A professional demeanor with good people skills. Full attendance and adhering to the work schedule are essential for this position. Ability to stay focused and committed to accomplishing daily tasks, while taking pride in their quality of work. Strive to build strong rapports with our customers and build robust working relationships with colleagues.

PACE Supply is willing to invest in training a candidate that we see fitting into our culture. We are very passionate about our mission and the culture that we have created here at PACE Supply and are excited to share this with the right candidate.

Key Responsibilities

• Handle high-volume calls and direct to appropriate staff
• Verify and release customer sales orders
• Process invoices, statements, and account allocations
• Open new job, credit, and cash accounts
• Verify sales tax rates via BOE website
• Manage refund requests and credit reference forms
• Prepare and track notices for liens, mechanic lien filings, and collections
• Update customer accounts and CA numbers daily in MIS
• Run weekly lien aging reports and follow up on accounts
• Prepare lien releases for customers
• 1 year experience working in an office environment, Accounting Department in an administrative support role preferred
• High school diploma or equivalent
• Understanding of basic principles of finance, accounting, and bookkeeping
• Superb time management skills and detail orientation
• Ability to maintain confidentiality of company and partner information
• Solid understanding of basic bookkeeping and accounting payable principles.
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers.
• Hands-on experience with spreadsheets and proprietary software.
• High degree of accuracy, strong analytical skills, and attention to detail.
• Computer proficiency and technical aptitude with the ability to use Microsoft products, experience with Excel.
• Good verbal and written communication skills.
  
  
  

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.

Pre-Employment Requirements

As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements

Background Check A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment. PACE Supply will consider qualified applicants with a criminal history pursuant to California employment regulations.

Physical Examination Candidates will undergo a physical examination to assess their fitness for the position's requirements.

Drug Test A drug test will be administered to ensure a drug-free workplace.

Work Environment

Physical Requirements

• Ability to lift items that weigh up to 15 lbs. regularly. This includes carrying, dragging, and walking with materials, as well as using a hand-truck.
• Prolonged periods of standing or sitting at a desk and working on a computer.
• Specific vision abilities required for this job include distance vision, peripheral vision, and depth perception.
  
  
  

Benefit Snapshot

PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.

Relocation Benefits

NO

Remote Availability

NO

• Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations. PACE Supply is an equal opportunity employer and is committed to providing accommodations for qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact the People Department at (844)-393-7172.