Purchasing Manager

JOB REQUIREMENTS: INTRODUCTION: Purchasing is a division of the City of

Racine Finance Department that\'s responsible for acquiring the goods

and services required for the City to operate. POSITION PURPOSE: Under

supervision of the Assistant Finance Director, performs professional

work of advanced difficulty in the technical and administrative

functions of the purchasing activities of the government, including

purchasing and contract administration. This position is responsible for

the procurement of equipment, supplies, professional services and

construction that are to be conducted in accordance with applicable

federal, state and local laws, ordinances, rules and regulations.

ESSENTIAL DUTIES: This position is responsible for procuring or

coordinating the procurement of services, professional services,

equipment, goods, materials and supplies as required by various

departments in accordance with all applicable federal, state and local

laws, policies and procedures. Prepare highly technical and complex

specifications, contracts and solicitation documents, including all

related research and value analysis. Prepare and analyze competitive

sealed bids, competitive sealed proposals, requests for quotations and

Requests For Statements Of Qualifications. Identify And Notify Potential

sources for procurement. Conduct pre-bid and pre-proposal conferences,

as requested. Coordinate and supervise activities of evaluation

committees. Recommend lowest responsive, responsible bidder on IFB\'s,

most advantageous offer on RFP\'s and most qualified for professional

services. Edit requisitions and confer with departments regarding

requirements, specifications, quantity, quality and delivery. Recommend

alternatives that would result in greater value. Confer with

consultants, contractors and suppliers in order to acquaint them with

procurement policies and procedures and to obtain information on

required products and services. Negotiate with consultants and

contractors regarding specifications, scope of work, prices, terms and

conditions. Perform contract administration, including liaison between

suppliers and departments, compliance with contract terms and

conditions, compliance with grant requirements, negotiation of contract

amendments, extensions and change orders. Analyze cost and price data

from vendors. Perform contract audits when required. Review and execute

contracts, purchase orders, change orders and other documents within

delegated authority. Maintain the integrity of the public procurement

process. Analyze current procurement activities and recommend

improvements through more efficient procurement methods, e-procurement,

privatization, quantity discounts, standardization, value analysis or

cooperative purchasing. Provide guidance and assistance to other

employees, as required. Research market sources and suppliers to locate

and ensure most cost effective and competitive pricing for the purchase

of supplies and services. Provide accurate, complete and up-to-date

information to departments in a courteous, efficient and timely manner.

Effectively communicate purchasing policies and procedures to all

personnel and interpret said policies and procedures as necessary.

Administer procurement card program along with other hierarchy type

accounts to serve user departments. Prepare and maintain accurate

records and documentation on all solicitations, responses, purchases,

contracts, correspondence and related follow-up. Provide administrative

oversight of the Racine Works Program, including education, contract

performance review, and managing the contractual relationship with

designated certification agency. Perform other related duties as

required. ENVIRONMENTAL/WORKING CONDITIONS OF THE POSITION: Normal

office environment with some exposure to outdoor environmental

conditions. PHYSICAL DEMANDS OF THE POSITION: Standing, walking,

sitting, and stooping; kneeling, crouching, balancing, and

bending/twisting; reaching, feeling, talking, and hearing; lifting,

carrying, pushing/pulling, and handling, grasping, and fingering;

filing, typing, writing, etc. EQUIPMENT USED: Standard and automated

office equipment and software, personal vehicle. This job description is

intended to identify essential duties and illustrates other types of

duties that may be assigned. It should not be interpreted as describing

all the duties that will be required of an employee or be used to limit

the nature and extent of assignments that an individual is required to

perform. In addition to the responsibilities and duties listed, it is

expected that employees maintain a consistent and reliable attendance

record. Job descriptions are subject to revision at any time at the

discretion of the City of Racine. The City of Racine is an Equal

Opportunity Employer. In compliance with the Americans with Disabilities

Act, the City will provide reasonable accommodations to qualified

individuals with disabilities and encourages both prospective and

current employees to discuss potential accommodations with the employer.

\*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Work Related Experience:

Preferably three years progressively responsible experience in

purchasing. KNOWLEDGE, SKILLS AND ABILITIES: Considerable knowledge of

business practices related to purchasing. Considerable knowledge of

contract documents, solicitation methods and contract administration

related to procurement. Good knowledge of laws, policies and procedures

governing public procurement. Good knowledge of contract law. Good

knowledge of mathematics to perform computations and collect statistics

for basic cost and price analysis. Good knowledge of infrastructure

project delivery methods, including design-bid-build, design- build,

construction manager-at-risk, and job order contracts. Some knowledge of

cost accounting as it relates to price and cost analysis. Considerable

skill in researching and preparing highly complex specifications,

solicitations and contract documents. Considerable skill in negotiating

contracts. Working skill in project management. Working skill with

computers, including automated purchasing systems and common office

software and productivity tools. Ability to read, interpret, explain and

properly apply rules, regulations, laws, policies and procedures.

Ability to develop effective and cooperative working relationships with

other departments, employees, suppliers and other public agencies.

Ability to use judgment and initiative in making recommendations and

resolving problems that are highly complex and sensitive in nature.

Ability to effectively communicate orally and in writing, including the

ability to convey complex and technical subjects in a clear, concise and

positive manner. Ability to establish schedules and to complete projects

on a timely basis. Ability to successfully deal with all persons in a

fair and equitable manner. Ability to make difficult decisions and award

contracts impartially and objectively. Possess high standards of

integrity and a high sense of personal and professional ethics.

\*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:

https://www.governmentjobs.com/careers/racinewi/jobs/4914485/purchasing-manager?page=2&pagetype=jobOpportunitiesJobs