Supervisor Central Supply

Join Us in Transforming Lives Every Day

At OneLegacy, every moment counts. As the nation's largest organ, eye, and tissue recovery organization, we are dedicated to saving lives and sharing hope. Guided by our values of integrity, compassion, stewardship, diversity and inclusion, urgency, innovation and excellence, and collaboration, our team works tirelessly to honor every gift of donation. This is more than a job; it’s an opportunity to make a profound impact on countless lives.

Job Type: Full-time, Exempt

Work Hours: 40-hour work week; Monday - Friday from 8:30am - 5pm

Work Setting: In-person

Location: Azusa, CA

Travel: The SCS is required to travel by personal auto, OneLegacy vehicles and/or air to meeting sites and other locations.

Summary Of Functions

The Supervisor Central Supply (SCS) responsibilities include supervision of the daily operations in Central Supply. The SCS will be responsible for overseeing the staff who order all clinical supplies, receive supply deliveries, shelve and rotate stock, and monitor inventory levels for all supply needs, which include the cleaning and sterilization of surgical instrument kits, and cleaning of all clinical supply areas at all OneLegacy locations. Additional responsibilities include the oversight and coordination of OneLegacy’s fleet of company vehicles.

This position provides daily supervision to all staff involved in central supply; ensuring that central supply operations and Policy and Procedures relating to the functions described below are compliant with all regulatory requirements. Performs all duties and responsibilities in compliance with policies and procedures, regulations as outlined in the Code of Federal Regulations, and other applicable federal, state, and local laws.

Duties & Responsibilities

Supervisory Responsibilities

• Supervises, trains, and oversees all department staff.
• Determines daily work priorities, assigns, and reviews work.
• Coordinates the implementation of procedures for their area of responsibility.
• Schedules staff accordingly to support the needs of clinical operations.
• Constantly seeks out measures to lower the cost of supplies so as to positively affect the budget.
• SCS is accountable for supporting the implementation of the company quality initiatives.
• Prepares staffing schedules, approves paid time off requests, and approves staff time sheets.
• Assists in the preparation of the department for internal and external audits or inspections.
  
  

Materials Management

• Oversees the orders of organ, tissue and eyes supplies; rotates and shelves items, tracks inventory levels and discards outdated items; always ensuring adequate levels for clinical readiness.
• Maintains relationships with supply and repair vendors.
• Oversees cleaning, decontamination and the sterilizing of instrument recovery kits per OneLegacy’s Policies and Procedures; arranges the sharpening and repairing of tools on an as needed basis.
• Identifies the need for and orders new recovery instruments, coolers/bins and OR supplies as needed.
• Oversee the packing of custom clinical recovery packs.
• Ensures supply levels for clinical readiness at all OneLegacy satellite offices by overseeing the following tasks:
  
  

Monitors and maintains proper par levels of recovery packs at all recovery locations.

Monitors and examines recovery pack usage at all recovery locations and adjust the par levels accordingly.

Maintains constant communication with the recovery locations to monitor their recovery pack needs.

Oversees the facilities’ cleanliness.

• Adheres to OneLegacy Policies and Procedures for equipment.
  
  

Sterile Processing

• Monitors sterilization and quality assurance records and prepares necessary reports to leadership.
• Assures quality control and makes recommendations for improvement of work methods and technology to increase productivity.
• Oversees all activities related to outbound deliveries and pickups, including shipping/delivery functions, coordinating staffing requirements for transportation-related operations, and developing and improving process efficiencies and effectiveness.
  
  

Facility Oversight

• Serves as backup to Manager, Facilities & Materials for facility management, security systems and general maintenance of all OneLegacy operations facilities.
• Provide backup support for fleet management.
  
  

Quality Systems

• Facilitates Quality Systems to audit all OneLegacy locations containing supply or equipment used for the recovery of organ, eye and tissues.
• Assists in the revision and creation of policies and procedures to maintain central supply operations in compliance with regulatory agencies guidelines and tissue banking standards
• Collaborates with his/her manager to ensure that the Department Dashboard ensuring that Key Performance Indicators are established and being monitored, action plans are developed, and interventions (when necessary) are implemented.
• Collaborates with Quality Systems, as required, to develop corrective action plans in response to internal and external audits.
• Ensures that the department’s staff is compliant with readings and documenting of readings for Policy and Procedures.
• Collaborates with manager to develop and implement procedures and processes to assure compliance with internal policies and external regulatory requirements.
• Performs quality control practices as defined by the policies and procedures.
  
  

Other Duties

• Gives overview of Central Supply area presentation to all OneLegacy as appropriate.
• Represents OneLegacy in a professional manner when working with funeral homes, ME/Coroner, hospitals and other customers/vendors.
• Attends Operations staff meetings,
• Attends annual hazard communication and control safety training sessions for Cal-OSHA, contract processors, and other training programs as deemed necessary.
• Performs all duties and responsibilities in compliance with policies and procedures, regulations as outlined in the Code of Federal Regulations, and other applicable federal, state and local laws.
• Supports the organization’s Standards of Professional Conduct as outlined in the OneLegacy’s Policies and Procedures, and the mission, vision and values of the organization.
• Performs other duties as assigned.
  
  

Required Protective Equipment

• Eye protection
• Face protection
• Gown
• Mask
• Non-sterile medical gloves
• Sterile medical gloves
• Protective shoe covers
• Head cover
  
  

Required Skills

• Thorough knowledge of central sterilization process, universal precautions regarding the handling of infectious waste.
• Strong interpersonal skills required in the areas of verbal and written communications, customer focus, professionalism, leadership, influencing and team building skills.
• Strong verbal, technical writing, analytical and interpersonal skills.
• Communicates effectively verbally and in writing.
• Has the ability to train, supervise, and evaluate staff.
• Ability to multitask and exhibit effective time management skills
• Exhibits flexibility to adjusting to changing or difficult situations.
• Ability to work without close supervision and make appropriate decisions.
• Must be proficient in computer applications and MS Office Suite (Word, Excel, PowerPoint, and Outlook).
  
  

Confidentiality, Professionalism, Honesty, Dependability and Compliance

• Ability to handle confidential matters discretely and professionally.
• Complies with and sets an example for all OneLegacy confidentiality and professional conduct policies and practices.
• Demonstrates professional behavior and standards in all business dealings and interactions; and is a serious, focused and committed professional.
• Dresses professionally and conducts themselves in a professional manner in act, deed and appearance.
• Demonstrates professional conduct and behavior reflective of OneLegacy’s respect, honor, admiration and reverence for the donor and donor family.
• Trustworthy, reliable, dependable, credible, honest, sincere and genuine in act and deed.
• Ensure compliance with OneLegacy’s Policies and Procedures.
• Ensuring high ethical and financial control compliance standards are met.
  
  

Communications

• Effectively utilizes all forms of communication tools which include email, phone, and written and verbal communication; in addition, must be able to determine missing or incomplete information, secure applicable missing information and solidify details, such as:
  
  

Writes in a clear, concise, organized and convincing way for a variety of target audiences.

The written message is consistently error-free.

The written message has the desired effect on the target audience.

• Communicates areas of concern and opportunities for improvement to department leadership.
  
  

Attention to Detail

• Consistent demonstration of a high level of attention to detail, precision, accuracy and customer satisfaction; with low error rates are critical.
  
  

Skilled at Multitask in Fast Paced Environment

• Possesses strong prioritization skills and the ability to effectively manage multiple projects and tasks simultaneously.
• Deals well with complex issues and resolve conflicting priorities.
• Adapts to changing information, conditions or challenges with a positive attitude.
• Possesses creative thinking/problem solving/proactive approach to business challenges to identify and respond to obstacles and/or issues.
• Deals well with frequent interruptions.
• Absorbs and response to shifts in priorities and tight timelines.
• Learns new technologies and procedures quickly.
• Works in a fast paced agile environment.
  
  

Physical Environment/Working Conditions

Location: Azusa, with periodic travel to other OneLegacy offices.

Travel: The SCS is required to travel by personal auto, OneLegacy vehicles and/or air to meeting sites and other locations.

Frequent travel is required up to 50%.

Work Hours: Exempt employees shall be paid an established salary on a bi-weekly basis and are expected to fulfill the duties of their position regardless of hours worked. The workweek for full-time exempt employees is normally considered to be 40 hours; however, greater emphasis is placed on meeting the responsibilities assigned to the position than on working a specified number of hours. Exempt employees are not eligible to receive overtime compensation. Must be available evenings, holidays, and weekends as required.

Job Qualifications And Requirements

Education: Associate’s degree.

Experience: A minimum of two (2) years of supervisory experience required, with preference for experience in a healthcare facility, plant engineering and maintenance, Inventory Control, or materials management (or related experience in a regulated industry).

Certification & License: OneLegacy requires employees to maintain a current California driver’s license and current vehicle insurance. Please refer to OneLegacy’s Policy HR108 - Licensure and Certification for insurance coverage requirements. Ability to attain a class “A" driving certificate if required.

Requirement: Employee must be able to pass a local government agency (coroner’s office) background check.

Equipment: Ability to use computers and other standard office equipment. Reliable automotive transportation required.

Salary Range: $70,000 - $105,064 Annually

Benefits

• Medical/Dental/Vision Plans –Employer pays 90% of premium cost for employee and their dependents
• 19 days of PTO
• 2 Floating Holidays
• 10 Holidays
• Life Insurance
• Supplemental Life Insurance
• Wellness Plans
• Employee Assistance Program
• Pet Insurance
• Gym Onsite
• Mileage Reimbursement to applicable positions
• Tuition Reimbursement
• Employee Referral Program
• 403b Retirement Plan with an annual discretionary 8% Employer contribution
• School Loan Forgiveness