Business Associate III - (Hybrid Work Schedule)

Description

NOTE:

This posting has been re-opened, and if you have already applied, you are

still being considered and will not be able to apply to this posting again.

This position is expected to be onsite 100% of the time until the training

period is over.

After the training period is completed, this position has the opportunity to

be hybrid.

This is not a fully remote position.

Performs complex administrative duties and technical program assistance for

the Fleet Services Division, and assists other departments throughout the

County with equipment inquiries. This position is also responsible for

assisting in budget development for the Fleet Services Division, monitors

expenses, and ensures accuracy in reporting.

Duties

AfProcess payments using the System, Applications, and Products (SAP)

Data System for all new vehicles/equipment in Arapahoe County, including

grant funding equipment. Create, process and monitor purchase orders using

the SAP Date System.

Input equipment information for all equipment purchased by Arapahoe County,

including warranty repair and insurance coverage using maintenance software.

Monitor fuel for the County equipment using WEX commercial fuel cards and

above-ground fuel tanks using Fuel Master and FASTER maintenance software.

Oversee the above-ground fuel tank annual permits and EPA inspections

including maintaining fuel tank documentation for auditing process.

Coordinate with the Fleet Manager on the annual budget including operational

costs, materials (non-stock) shop inventory, tires, safety

supplies, and vendor outsourced sublet repair.

Work directly with the Motor Vehicle department on plating and titling new

equipment purchased by the County.

Work directly with Arapahoe County departments on replacing and retiring

equipment to maintain the overall vehicle management/equipment system.

Work with the E470 management on unpaid fines for the county toll road issues

and communicating with the department heads to resolve payment conflicts.

Skills, Abilities, And Competencies

Ability to work within financial deadlines.

Ability to research accounts payable, invoice records, and files.

Ability to prepare and maintain essential clerical records, reports, and

filing systems.

Ability to perform data entry and retrieval functions and understand med-level

Microsoft Office software systems.

Ability to establish and maintain effective working relationships and

communicate with supervisors, fellow workers, individuals, and

organizations internal and external to the County.

Ability to learn County accounting methods, practices, procedures, and

software.

Behavioral Competencies (these are required for all positions at ACG):

Accountability

Accessibility

Inclusivity

Integrity

Requirements

Education and Experience:

High School diploma or GED equivalent

A minimum of four (4) years of experience performing progressively

responsible administrative duties and technical program assistance in a paid

environment is required.

Any equivalent combination of education and work experience that satisfies the

job's requirements may be considered.

Preferred Education And Experience

An associate or bachelor's degree with advanced coursework in accounting.

Experience with the SAP Data System.

Experience working in an Automotive Fleet Management environment.

Experience working with an Automotive Maintenance Software program similar to

FASTER automotive software.

Supplemental Information

Pre-Employment Additional Requirements

Must pass pre-employment testing, including an acceptable motor vehicle

record (MVR), background check.

Possession of a valid Class "R" Colorado Driver's License or the ability

to obtain one within two weeks of appointment.

It will require fingerprinting and a Colorado Bureau of Investigation

(CBI) background check.

Post-Employment Requirements

Learn the FASTER automotive software.

Fully understand the System, Applications, and Produc s (SAP) Data System.

Understand the County's purchasing policies and procedures.

Successful completion of bi-annual Colorado Justice Information System

(CJIS) training.

Work Environment

This position is deemed essential, and incumbents must be available for

winter storms and other emergencies. They must work on an on-call rotation

basis, which requires evenings, holidays, and weekends.

Work is performed in an office setting.

Work locations and facilities are subject to change based on business

Needs.PHYSICAL DEMANDS

The following are some of the physical demands commonly associated with this

position.

No unusual physical demands are associated with this position.

Spends 80% of the time sitting and 20% upright or walking.

Occasionally lifts, carries, pulls, or pushes up to 15 lbs.

Uses a cart, dolly, or other equipment to carry more than 25 lbs.

Occasionally climbs, stoops, kneels, balances, reaches, crawls,

and crouches while performing office or work duties.

Verbal and auditory capacity enables interpersonal communication through

automated devices, such as telephones, radios, and similar, and in

public meetings and personal interactions.

Constant use of eye, hand, and finger coordination enables the use of

automated office machinery or equipment.