Payroll Benefits Coordinator (PBC)
Volare Health, LLC
Date: 1 week ago
City: Medford, OR
Contract type: Full time
Summary
Payroll Benefits Coordinator
Hearthstone Nursing & Rehabilitation Center is seeking a reliable and organized Payroll Benefits Coordinator (PBC) to manage employee payroll, coordinate new hire onboarding, and serve as a liaison for benefits-related matters at our facility. This is a key administrative role that supports smooth HR operations and ensures employees are paid accurately and on time.
About Us
Hearthstone Nursing & Rehabilitation Center is part of the Volare Health portfolio of long-term care skilled nursing and short-term rehabilitation centers located in multiple states. We welcome our residents, their families, and our staff with warm hearts. While you help make a difference in the daily lives of our residents by supporting efficiency with staff, we support you with competitive market wages and help guide you along your career path.
Salary: $52,000–$54,000 annually (Salaried, Full-Time)
Schedule: Monday–Friday, In-person
Payroll
Job Responsibilities:
Payroll Benefits Coordinator
Hearthstone Nursing & Rehabilitation Center is seeking a reliable and organized Payroll Benefits Coordinator (PBC) to manage employee payroll, coordinate new hire onboarding, and serve as a liaison for benefits-related matters at our facility. This is a key administrative role that supports smooth HR operations and ensures employees are paid accurately and on time.
About Us
Hearthstone Nursing & Rehabilitation Center is part of the Volare Health portfolio of long-term care skilled nursing and short-term rehabilitation centers located in multiple states. We welcome our residents, their families, and our staff with warm hearts. While you help make a difference in the daily lives of our residents by supporting efficiency with staff, we support you with competitive market wages and help guide you along your career path.
Salary: $52,000–$54,000 annually (Salaried, Full-Time)
Schedule: Monday–Friday, In-person
Payroll
Job Responsibilities:
- Review and correct daily timecards (missed punches, shift changes, overtime)
- Process bi-weekly payroll, ensuring accuracy in hours, rates, bonuses, and deductions
- Ensure compliance with internal policies and union agreements
- Manage pay changes and personnel actions (hires, terminations, rate changes)
- Coordinate off-cycle payments and ensure proper documentation (manual checks, Wisely cards)
- Serve as an on-site contact for employee benefits questions
- Assist new hires with enrollment or waivers during orientation
- Monitor employee leaves (FMLA, Workers’ Comp, etc.) and ensure proper processing
- Help employees navigate ADP for benefit updates and leave applications
- Guide new hires through pre-boarding tasks, including background checks and references
- Review onboarding documents for accuracy and completeness
- Communicate start dates and orientation details to teams
- Order name badges and assist with orientation as needed
- Assist with OSHA 300 log management and WOTC tracking
- Reconcile petty cash card transactions
- 2+ years of experience in payroll, benefits, or administrative support (or a bachelor's degree)
- Experience with payroll/timekeeping systems (ADP or similar) is strongly preferred
- Strong attention to detail and ability to manage confidential information
- Excellent communication and organizational skills
- Reliable, team-oriented, and committed to regular attendance
- We offer comprehensive health coverage through our partnership with the Oregon Trust, with affordable options for you and your family. — with medical coverage costing less than fifty dollars bi-weekly!!
- Career Advancement
- Company-Paid Life Insurance
- Flexible Spending Account (FSA)
- Health Savings Account (HSA)
- Paid Time Off (PTO)
- Tuition Reimbursement
- Unlimited Referral Bonuses
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