Accounts Payable Assistant

This position can be based out of our Louisville or Bardstown offices.

What the Role Is

The Accounts Payable Assistant will be responsible for performing accounting duties related to the efficient maintenance and processing of accounts payable transactions for the organization. The position will support transactions using multiple currencies with multiple subsidiaries.

How You Will Spend Your Time?

• Process, verify and reconcile supplier invoices in multiple for several subsidiary companies
• Reconcile processed work by verifying entries and comparing system reports to balances
• Prepare invoices for payment by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing check and electronic payments by deadlines, and resolving issues related to purchase orders, contracts, etc.
• Process intercompany transfers and settlements
• Ensure credit is received for outstanding credit memos
• Verify vendor accounts by reconciling monthly statements and related transactions
• Access digital invoices via email, process, and attach/store in ERP system
• Utilize Sharepoint for automated workflow with Treasury
• Route all invoices to the proper approver and follow up when necessary
• Cross departmental communication to determine GL coding for supplier invoices
• Reconcile statements from vendors, review for any disputed invoices
• Prepare credit applications for new vendors
• Collaborate with all departments for proper accounting and timely receipt of purchase orders in ERP system
• Communicate any changes for vendors with Master Data for updating in ERP system
• Assist with the annual financial audit as needed
• Complete month end processes, including balancing of open invoices and entry of invoices not covered by a purchase order
• Maintain confidentiality of organizational information
• Communicate with vendors to resolve issues
• Assist in the processing of employee travel and expense reports
• Assist in the maintenance of travel and expense reporting portal ensuring accounting is in agreement with ERP system
• Other projects and duties, as required