Recruiting & Benefits Coordinator

Description

A Little Bit About Us

If you're looking for a rewarding career at a company with a supportive workplace culture and unlimited potential for growth, consider Gemini Legal. We are a dynamic, industry-leading, technology-based company headquartered in Rocklin, California. Gemini provides support services to California attorneys, collecting digital records and offering vocational counseling to injured workers.

Our management team has an open-door policy, and our exceptional growth is credited solely to our team members and their dedication to collaborate, achieve and give back. Success is celebrated and integrity is the essence of who we are.

Ethical. Passionate. Smart. These three tenets drive our diverse team, and we welcome dedicated individuals to apply to join our work family.

A Little Bit About The Position

The Recruiting & Benefits Coordinator at Gemini plays a critical dual-role supporting both the recruitment of top talent and the effective administration of employee benefits. This position manages full-cycle recruiting sourcing candidates, coordinating interviews, and extending offers while also assisting with the administration of health, retirement, and leave benefits. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities with professionalism and care. As a member of the People Operations team, the Recruiting & Benefits Coordinator builds strong relationships, handles confidential information with discretion, and contributes to a positive employee experience across the lifecycle.

• Location: Hybrid / Remote, Rocklin HQ
• Schedule: Monday-Friday, 8:00am-5:00pm
• Compensation: $26.44-$30.77 Per Hour
  
  

Responsibilities

Recruiting (approx. 50%)

• Communicate with candidates and hiring managers throughout the recruitment process
• Evaluate resumes and cover letters to assess candidate qualifications
• Conduct phone or Zoom screenings and assess cultural and job fit
• Coordinate interviews, prepare interview materials, and ensure timely follow-ups
• Present top candidates to hiring managers and coordinate selection process
• Extend job offers, handle offer negotiations, and coordinate onboarding in partnership with the HR Assistant
• Source passive candidates through various platforms (LinkedIn, resume databases, etc.)
• Maintain accurate applicant documentation including interview scorecards and ATS notes
• Collaborate with Talent & Compensation Supervisor on recruiting strategy, special initiatives, and projects
• Attend in-person and virtual events such as job fairs, recruiting meetups, and community networking opportunities
  
  

Benefits (approx. 50%)

• Administer employee benefits programs including health, dental, vision, life, disability, and voluntary benefits
• Support employees with benefit inquiries, life status changes, and enrollment navigation
• Coordinate and support leave of absence processes (FMLA, CFRA, etc.), ensuring compliance and timely documentation
• Maintain and update benefits data in HRIS and carrier systems, ensuring accuracy
• Conduct benefits reconciliations and audits; partner with Payroll on deductions
• Assist with benefits-related reporting including ACA, COBRA, and compliance documentation
• Support 401(k) committee with documentation and meeting coordination
• Partner with vendors and brokers to resolve employee benefit issues
• Assist in open enrollment, employee communication campaigns, and education initiatives
• Collaborate with HR Services Supervisor to identify process improvements and enhance benefits experience
  
  

Requirements

Experience, Skills & Abilities

Education And/or Experience

• High School diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• 2+ years of experience in recruiting, benefits administration, or a generalist HR role
• Skills:
• Exceptional organizational and time management skills
• Strong verbal and written communication; capable of clear, empathetic interaction with candidates and employees
• Analytical skills with a strong attention to detail
• Ability to manage competing priorities and meet deadlines in a fast-paced environment
• Discretion in handling sensitive and confidential information
• Customer service mindset with a proactive, solutions-focused approach
• Public speaking or presentation experience is a plus
  
  

Technology

• Proficient using a computer, business phone, office software, video conferencing, and other computer programs including Google Workplace (Docs, Sheets, Calendar, Gmail, etc.)
• Workflow & Project Management system experience a plus, but not required
• Experience with Applicant Tracking Systems /workflow management tools a plus, but not required
  
  

Other

• Clean driving record
• Experience working in an office setting
• Exceptional teamwork
  
  

Functional Requirements

Must be able to perform the essential functions of the position with or without accommodation, including, but not limited to:

• Sitting for at least one hour at a time (total: 6-8 hours/day)
• Keyboarding for extended periods of time (total: 4-6 hours/day)
• Using a phone with or without a headset for extended periods (total: 4-6 hours/day)
• Driving for extended periods of time, up to 1-2 hours in a day and up to 25-50 miles per day
  
  

Travel will be required for this position up to 10% of working hours to attend in-person meetings and events such as career fairs.

Salary Description

$26.44-$30.77 Per Hour