Facilities Coordinator

Description

Position Summary:

Responsible for understanding reliability plans and coordinating key system upkeep / improvement activities related to building facilities, support systems and contracted services. This role will also have responsibilities to ensure manufacturing support equipment is kept in optimal operating condition and will coordinate with equipment experts to determine the proper maintenance plans. These responsibilities will include developing effective communication models with contractors and related suppliers.

Reports to: Sr. Manager of Facilities

Functional Responsibilities

Facilities Building Support

• Ensures that buildings are maintained, secured, renovated and constructed according to departmental / organizational policies, procedures, plans and initiatives.
• Routinely inspect buildings and sites for needed repair and respond to emergency maintenance requests as required.
• Identifies and recommends changes and improvements in the physical plant to be consistent with appropriate codes and authorities to ensure safe operation.
  
  

Facility Infrastructure Support

• Provide onsite support for equipment breakdowns and repair needs (i.e. air compressors, boiler, wastewater treatment system, fire systems, HVAC, pumps, chillers, etc.).
• Perform walk-through audits of facilities and systems to ensure proper operating conditions.
• Support onsite audits and regulatory inspections (i.e. fire, building, boiler, wastewater treatment system, etc)
• Develop and monitor preventative maintenance program and support plans to ensure facilities support equipment are operating properly and efficiently (e.g.: air compressors, boiler, wastewater treatment, fire systems, HVAC, pumps, chillers, security system etc). Monitor and manage work orders in CMMS (Computerized Maintenance Management System) to ensure effective completion.
• Define and manage appropriate spare parts inventory for support equipment.
  
  

Service Contract Support

• Prepare and assist with managing operational support plans (i.e. pest control, groundskeeping, janitorial, waste management, etc).
• Oversee, plan and manage execution of contracted services (i.e. cleaning services, vending, groundskeeping, parking lots, building security and access, snow removal, landscaping, etc).
• Review and authorize purchase requests to ensure service agreements and services are compliant with procedures and budget.
  
  

General

• Communicate with all key stakeholders on the status of work and issues impacting services.
• Assist with facility-related maintenance work, as required (i.e. painting, carpentry, masonry work, etc).
• Must be able and willing to support occasional off-shift work.
• Perform other work-related duties as assigned.
  
  

Desired Skills & Qualifications

• Able to read, write, speak, and understand English fluently.
• Able to understand and follow directions as given and intended.
• Basic understanding of electrical, plumbing, and carpentry is a plus.
• Must be detail orientated and able to maintain a clean work area.
• Must be customer service oriented and able to work cooperatively in a team environment.
• Ability to use common power and industrial tools.
• Ability to work with minimal supervision.
• Ability to work efficiently and effectively in either a team or individual basis
• Experience in a FDA controlled GMP environment is preferred.
• High level of internal contact – working with all departments
• Experience managing and engaging with professional suppliers
• Basic computer skills (Microsoft Word, Excel, Outlook, etc.)
• Must be able to manage multiple projects and activities simultaneously.
  
  

Educational Qualifications & Required Experience

• High school diploma or equivalent. Associates degree in related technical discipline preferred.
• Minimum of 5 years of working experience in facility maintenance.
• Supervisory experience preferred
• Experience with mechanical, electrical, plumbing and HVAC systems, preferred.
  
  

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• While performing the duties of this job the employee is regularly required to sit; use hands, handle, or feel objects, tools or controls; reach with hands and arms; and talk or hear.
• Must be able lift and/or move up to 50 lbs. occasionally
• Must be capable of sitting, standing, or walking throughout the entire workday.
• Able to climb a ladder and step ladder.
• Ability to function in highly stressful situations.
  
  

Environmental Conditions

The work environments described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Extreme heat or cold (may be outside in Wisconsin summers and winters)
• Noise level which may at times require normal hearing protection
• Heights (may sometimes need to work on a ladder or lift)
• Exposure to:
• Lubricating fluids, cleaning solvents, batteries, etc.
• Cleaning fluids used in custodial duties
• Paints and solvents