Administrative Assistant - Detail Focused - Multi-tasking

Ron Scott Design Build | Delaware, Ohio

We are a high-end interior design, remodeling, and custom home. We design and build spaces with intention, blending refined craftsmanship, wellness-centered living, and timeless design. Our clients value calm, clarity, and quality, and so do we. Every project is custom. Every detail matters. And every team member plays a vital role in creating homes that feel as good as they look.

We are a small team where you get to work directly with the owners.

We are seeking a detail-oriented professional who excels at numbers and finds deep satisfaction in creating order from complexity.

At Ron Scott Design Build, we believe a thriving team starts with deep self-awareness. That's why we use the 5 Voices assessment to help each team member understand their natural strengths and communication style. Whether you're a steady Guardian, a visionary Creative, or a relational Connector, we want you in a role that energizes you and plays to your strengths. It's not just about filling a seat; it's about placing the right person in the right seat so we can do our best work together with clarity and purpose.

Ron Scott Design Build seeks a person to support our Design Principal in scheduling, procurement, data entry into Jobtread & Design Spec, email communication, filing, and more. This is a cornerstone role ideal for someone who thrives on creating structure, enjoys supporting others, and takes pride in reliable, detail-driven work. You'll enable our Principals to focus on vision, design, and leadership while you orchestrate the flow of information and operations behind the scenes.

Core Responsibilities

• Provide high-level administrative support to the Design Principal, including scheduling, email management, and preparation for meetings.
• Enter and maintain accurate project data, timelines, and budgets within our project management system (JobTread).
• Support estimating efforts by assisting with quantity takeoffs, vendor follow-up, and cost entry.
• Track action items, client communication follow-ups, and internal deadlines.
• Create and maintain organized systems for digital files, project notes, and procurement logs.
• Be the reliable right-hand to the Principal, keeping tasks on track without needing to be asked twice.
  
  

Ideal Candidate Will Be

• A Guardian-Connector voice (per the 5 Voices framework) who is dependable, relational, and quietly proactive.
• Naturally structured and stable to bring calm and order to a fast-moving creative environment.
• Experienced with spreadsheets, task management tools, and (ideally) construction or design platforms like JobTread.
• Comfortable with light estimating tasks, data organization, and project file coordination.
• Protective of your Principal's time and energy, stepping in where needed to reduce overwhelm.
  
  

Success In This Role Looks Like

• The Design Principal is free to focus on big-picture vision and creative leadership.
• Administrative, estimating, and task systems run smoothly behind the scenes.
• Project data is clean, accurate, and always up-to-date in JobTread.
• Team members and clients feel well-supported and clear on next steps.
• Nothing slips through the cracks because you've got it handled.