Purge Clerk - Medical Records - Part Time/Days - Req#2063884110

Brief Description

Job Objective: Under the supervision of the Manager of Health Information Services and under the direction of the Service Coordinator, will perform a variety of duties related to record purging.

Duties and Responsibilities:

• Purging
• Retrieves, delivers and files health information in offsite storage areas using numerical, alphabetical and color-coded systems.
• Based on defined guidelines, decipher if records should be retained or purged.
• Retained records will be refiled on shelving units at offsite storage.
• Records identified for destruction will be maintained in a separate holding area at offsite storage, designated documents transported to main office for review, then records identified for destruction moved to shred-it bins based on approved destruction dates identified by Service Coordinator.
• Drive Medical Center vehicles to offsite storage and other facilities for transportation of records following defined transport guidelines.
• Data Entry
• Enter data into computer system based on procedures for destruction.
• Enter data in a timely and accurate manner.
• Returns incomplete or questionable records to Service Coordinator for final disposition before entering data.
• Other Duties
• Plans, organizes, prioritizes, and coordinates work to achieve functional area goals and maximum productivity and efficiency on a day-to-day basis.
  
  

Non-Essential Duties:

• Accepts and carries out other miscellaneous duties and responsibilities as required for maintaining the services provided by Medical Records.
  
  

Knowledge, Skills and Abilities:

Knowledge

• Knowledge of Microsoft Office applications.
• Knowledge of department policies, practices and operations.
  
  

Skills

• Perform data entry accurately with use of a keyboard and mouse.
• Perform duties using computers.
• Effective oral and written communication skills.
• Detail oriented and organized.
  
  

Abilities

• Ability to recognize colors associated with color-coded filing system.
• Ability to retrieve, deliver, track, and file records offsite.
• Ability to review records and verify patient information.
• Ability to drive Medical Center vehicles to offsite storage areas and facilities for record transport.
  
  

AVMC Values: All AVMC employees will effectively demonstrate these values:

• Patients Come First – We listen actively and communicate with our patients and families, placing safety as a top priority.
• Accountability & Ownership – We fully complete tasks, are transparent, effectively communicate, and recognize that what we do reflects on us.
• Teamwork – We build trusting relationships, promote a sense of community, and are respectful of everyone. Success is about the whole team.
• Integrity & Honesty – We tell the truth at all times, speak up when something is wrong, and do the right thing when no one is looking.
• Excellence – We take pride in our work, are goal-oriented, and on a never-ending quest for top tier quality.
• Initiative & Innovation – Our can-do attitudes, creativity, and resourcefulness empower us to improve the patient’s experience, solve our own problems, make timely decisions, and look for opportunities to add value.
  
  

Tenderness & Compassion – We have genuine empathy, show kindness, and encourage and advocate for each other.

Education and Experience:

Education

• High school graduate or GED equivalent.
  
  

Experience

• Prior experience working in an acute care hospital medical record department preferred.
  
  

Required Licensure and/or Certifications:

• Valid California driver’s license required.
  
  

AVMC Conduct/Compliance Expectations:

• Ability to adhere with AVMC Attendance and Punctuality Policy.
• Ability to adhere with AVMC Leaves of Absence Policy.
• Ability to adhere with AVMC Paid Time Off (PTO) Policy.
• Ability to adhere to the department dress code.
• Ability to organize work and establish priorities.
• Ability to expand on own initiative in performance of duties.
• Skill and ability to follow the telephone etiquette/standards.
• Ability to function effectively under pressure and meet time parameters.
• Ability to communicate effectively while maintaining good working relationships with co-workers, managers and other hospital staff.
• Ability to adhere to the normal standards of courtesy and conduct as defined under the rules of hospitality at AVMC.
• Ability to maintain the confidentiality of patients, hospital and department information.
• Ability to adhere to safety rules and regulations.
• Safely and effectively use all the equipment necessary to carry out duties.
• Ability to interpret and function under hospital and department policies and procedures.
• Conforms with required and appropriate accreditation and regulatory requirements.
• Conforms with and supports hospital quality assurance and improvement guidelines.
• Ability to participate effectively in department and hospital staff education.
• Display a willingness to work as a team player.
• Ability to give and support the highest level of patient/customer satisfaction at all times.
• Supports and adheres to the values and mission statement established by the AVMC Board of Directors.
• Ability to demonstrate knowledge and understanding of the Compliance & Integrity Program and its established policies.
• Ability to follow the Code of Conduct.
  
  

Physical Requirements and Working Conditions:

• Work is usually performed at an offsite storage facility with minimally controlled temperatures.
• Transporting records or boxes of records to offsite storage areas will be required to retrieve or deliver records.
• Driving a Medical Center vehicle in order to transport records.
  
  

A detailed description of the physical requirements of this job is maintained in the Employee Health Department.

Requirements

Education and Experience:

Education

• High school graduate or GED equivalent.
  
  

Experience

• Prior experience working in an acute care hospital medical record department preferred.
  
  

Required Licensure and/or Certifications:

• Valid California driver’s license required.