Executive Administrative Assistant

Job Details

Description

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions to include the following:

QUALIFICATIONS AND REQUIREMENTS:

• Provide high-level administrative support to the President & CEO, including calendar management, meeting coordination, travel arrangements, and preparation
  
  

of correspondence and reports.

• Support Vice Presidents and senior leaders with scheduling, meeting logistics, and special projects as assigned.
• Serve as the primary point of contact for internal and external communications directed to executive leadership.
• Coordinate all Board of Directors' activities, including scheduling meetings, preparing agendas, assembling board packets, taking minutes, and maintaining
  
  

official records.

• Ensure accurate and timely distribution of board communications and materials.
• Prepare high-quality presentations, reports, and spreadsheets using Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Maintain confidentiality and professionalism in handling sensitive information and communications.
• Monitor and prioritize incoming requests and ensure prompt and effective responses.
• Assist with special projects and organizational initiatives, including event coordination and administrative planning.
• Proactively identify opportunities to improve administrative processes and enhance the efficiency of the executive team.
  
  

QUALIFICATIONS AND REQUIREMENTS:

• Maintenance of an acceptable CORI and fingerprinting
• Valid Driver’s license
• Negative drug screen
• Use of personal vehicle for work purposes
• Commitment to the philosophy of community inclusion
  
  

EDUCATION And/or EXPERIENCE:

• Associate's degree required, Bachelor’s degree preferred.
• Minimum of 5 years of progressive administrative experience, including 2+ years supporting executive-level leadership.
• Demonstrated proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills with the ability to draft professional correspondence and documents.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• High degree of discretion, integrity, and confidentiality.
• Ability to work independently and collaboratively in a fast-paced, dynamic environment.
• Familiarity with nonprofit governance or prior experience working with a Board of Directors is strongly preferred.