Regional Coordinator

Kitchen Table Advisors (KTA) fuels the economic viability of sustainable small farms and ranches through practical business advising and trusted relationships. Our vision is that regenerative farmers and ranchers are thriving leaders of a vibrant, community-based economy that is rooted in equitable distribution of power and resources. Kitchen Table Advisors’ work aims to both directly support farmers and ranchers, as well as shift the ecosystem in which they operate, to be more supportive of their agricultural practices and their lived experiences. We focus our efforts on land, markets and capital, which we see as key levers of change as small sustainable farms and ranches strive towards long-term economic viability.

Job Title: Regional Coordinator

Classification: Full time, Exempt

Salary Range: $71,000 - $80,000

Total Rewards Include: Professional development stipend, medical, dental, vision, life insurance, and employer-matched 401k. Flexible working schedule, generous vacation and leave policies.

Work Location: Hybrid, serving Northern and Central California counties including, but not limited to: San Mateo, Santa Cruz, Monterey, San Benito, Santa Clara, Merced, Madera, Fresno and surrounding areas. This role requires regular travel inside and across regions. Central Coast staff are expected to work from our Salinas office at least twice per week. For these reasons, applicants must be located in or willing to relocate to the region served by the position.

Post Date: 5/28/25

First Review Date: 6/18/25

Job Overview

The Regional Coordinator plays a dynamic and integral role within the organization, driving the success of regional programs through comprehensive support of 1:1 business advising, ecosystem building, and overall client engagement. This individual proactively manages diverse responsibilities, including client recruitment and onboarding, team coordination, event orchestration, grant reporting support, analyzing data & running reports, office administration, and ensuring seamless regional operations. The Regional Coordinator fosters meaningful connections between clients, advisors, and community partners, while also refining processes, managing key partnerships, and generating insightful resources that guide program success.

With a strong commitment to the organization’s values of equity, empathy, transformational leadership, ecological responsibility, and resilience, the Regional Coordinator is essential in empowering communities and advancing the organization’s mission. The Regional Coordinator will report to the Regional Program Director and will support KTA’s Regions 3 (San Mateo & Santa Cruz Counties) and Region 4 (Santa Cruz, Monterey, San Benito, Santa Clara, Merced, Madera and Fresno Counties) with the possibility of extending support beyond Regions 3 and 4 as the role evolves.

• Regional Program Coordination (60%)
• Perform routine operational and administrative tasks that drive regional program success.
• Coordinate activities, meetings and administration of processes.
• Support annual and seasonal workflows in alignment with program and client needs.
• Organize and prepare agendas and materials for team meetings.
• Ensure accuracy and timeliness of regional reporting and activities.
• Utilize tools and reports to support the Regional Director with program refinement, regional strategy and grant reporting.
• Facilitate collaboration between regions, program team, and organizational resourcing teams, by scheduling meetings and coordinating gatherings/site visits.
• Tackle ad hoc projects, as assigned, that address emerging client, regional and programmatic needs.
• Adapt to shifting priorities while ensuring timely completion of tasks.
• Administers and maintains Regional Workplan
• Assist with regional financial processes and invoice payment tracking
• 1:1 Advising Support
• Work with regional Business Advisors to meet client needs.
• Provide administrative support for Business Advisors, including project management and execution of programmatic processes, such as client recruitment, program evaluation, and surveys.
• Conduct research on resources to support client sessions.
• Streamline communication of client-facing opportunities, such as grants, to clients in their preferred languages and communication methods.
• Ensure proper tracking of and reporting on 1:1 business advising activities.
• Ecosystem Building Support
• Collaborate with the Ecosystem Program team to align regional needs and projects with resources.
• Ensure proper tracking of and reporting on ecosystem projects for regional and internal organizational coordination.
• Client and Community Relationship Building
• Plan and execute KTA hosted client gatherings and events.
• Support program staff in managing partner relations by following up with clients, team, and partners to ensure connections are made and resources are utilized, and occasional participation in events.
• Foster connection and collaboration with external partners.
• Serve as the primary contact for regional inquiries.
• Program Operations Support (30%)
• Work closely with the Program Operations Team to advise on and develop tools to enhance programmatic efforts and ongoing system design feedback.
• Ensure complete and accurate data is tracked & maintained via internal CRM (Salesforce) system
• Assist in refining program evaluation metrics and compiling regional reports.
• Utilize Salesforce, Airtable, and Google platforms for tracking and reporting.
• Manage & maintain digital and manual filing systems for easy access by team members.
• Organizational Collaboration (10%)
• Participate in team meetings and retreats; and shared leadership activities including team meeting facilitation, note-taking, etc.
• Participate in interview processes for new team members, as needed.
• Perform regular administrative tasks in a timely manner, including time sheets, expense reports, meeting scheduling, etc.
  

Ideal Candidate

You have high integrity and ethics, emotional intelligence, and organizational drive, and thrive when collaborating with a team of like-minded, dedicated professionals who come to work every day ready to deepen our impact in the world. You bring to the organization an awesome attitude, positive vibe, good cheer, and a great sense of humor. You are a creative problem solver who is detail-oriented and proactive with an ingrained commitment to exceptional customer service. You care about equity, our planet and our future and you want to work in an environment that inspires you and others to action every day.

Qualifications

We recognize that each applicant will bring unique skills, knowledge, experiences, and background to this position. We welcome diverse experiences and perspectives in our applicant pool, and will be looking for candidates who possess many, but not necessarily all, of the following qualifications and experience:

• Minimum of five years of relevant experience.
• Exceptional organizational and problem-solving skills.
• Bilingual in English and Spanish required
• Exceptional interpersonal skills, including tact, patience, and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others.
• Highly motivated and flexible
• Project management skills, including a keen eye for detail and follow up.
• High level of proficiency in Excel and Google Workspace, with the ability to understand complex spreadsheets.
• Familiarity with Salesforce, Airtable, and similar platforms.
• Ability to prioritize, plan, organize, and meet deadlines
• Ability to maintain financial processes and invoice payment tracking
• An understanding of the agricultural context of our work.
• Ability to successfully work independently, organizing own work and coordinating the work activities of others.
• Ability to stay organized, move multiple projects and priorities forward simultaneously, and reprioritize regularly.
• Experience building trusted relationships with communities of color and BIPOC-led organizations.
• An understanding of the agricultural context of our work and a connection to agriculture (family background or business, work experience, etc.) highly preferred.
• The following qualifications are highly preferred:
• Background in farming, running a small business, or equivalent experience.
• Familiarity with sustainable farming, food businesses, and nonprofit networks in Northern/Central California.
• Lived experience or cultural competency to engage with a diverse spectrum of clients and staff.
• Experience in event planning and execution.
  

Travel and Schedule Considerations

• Due to the nature of the work, candidates must possess a valid driver’s license, with access to a vehicle, for periodic travel throughout Northern/Central California to meet with clients, other business advisors, partners, and regional visits.
• There will be occasional work responsibilities that occur during the evenings and/or weekends.
  
  

To Apply

Please Submit The Following Information Via The Application Link. All Qualified Candidates Will Be Contacted Via Email. This Position Is Open Until Filled. Applications Will Be Reviewed On a Rolling Basis

• A cover letter describing your interest in this position and our work
• Resumé
  
  

Kitchen Table Advisors celebrates diversity and is committed to building teams and partnerships that represent a variety of backgrounds, perspectives, and skills. Kitchen Table Advisors is also committed to providing an environment of mutual respect that is free from discrimination and harassment. Kitchen Table Advisors prohibits discrimination in its governance, programs and activities on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, ancestry, national origin, age (40 and over), disability (mental and physical), medical condition, genetic information, marital status, military or veteran status, or for any other non-merit based factor.

If you require a reasonable accommodation for any part of the application process, please contact peopleandculture [at] kitchentableadvisors [dot] org with the subject line “Accommodation Request”.