Construction Office Assistant

Description

With over 18 years of experience, Next Phase Construction, Inc. is a premier General Contractor specializing in multifamily for-rent construction projects throughout the state of California. Our projects range in value from $20m to $100m and range in unit count from 50 to 500 and more.

The Next Phase team works together as a cohesive unit to deliver the highest quality to our clients. Joining our team means becoming part of our family where your skills are valued and your potential is fostered. If you're ready to contribute to exciting projects and grow with a company that prioritizes teamwork and excellence, we want to hear from you!

POSITION: Office Assistant

SCHEDULE: Monday-Thursday (8:00am – 4:30pm; 32 hours per week)

REPORTS TO: Accounting Manager

LOCATION: Walnut Creek, CA

Job Description

The Office Assistant is responsible for ensuring smooth day-to-day operations within our office environment. You will provide administrative support to various departments and assist in maintaining efficient office procedures. The Office Assistant is expected to conduct themselves in a manner consistent with the Company’s core values and its Business Ethics, Employee Conduct and Confidentiality policies.

General Responsibilities

• Perform general clerical duties, including photocopying, scanning, filing, and mailing documents.
• Answer and direct phone calls in a professional manner, taking messages when necessary.
• Greet visitors and direct them to the appropriate personnel.
• Assist in maintaining office supplies inventory by checking stock levels and placing orders as needed.
• Organize and schedule appointments, meetings, and conferences for management and staff.
• Assist in preparing and distributing company communications, such as memos, emails, and newsletters.
• Maintain electronic and hard copy filing systems, ensuring accuracy and accessibility of documents.
• Assist with data entry tasks, including updating databases and spreadsheets.
• Coordinate with other departments to ensure smooth workflow and communication.
• Handle incoming and outgoing mail and packages, including sorting and distributing accordingly.
• Assist in organizing company events and gatherings.
• Perform other duties as assigned by management to support the overall functioning of the office.
  
  

Requirements

JOB REQUIREMENTS:

• Proven experience as an office assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication skills, both verbal and written.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Attention to detail and accuracy in all work tasks.
• Ability to maintain confidentiality of sensitive information.
• Team player with a positive attitude and willingness to learn.
• Ability to adapt to changing priorities and work well under pressure.
• Knowledge of office equipment, such as printers, photocopiers, etc.
• High comfort level in fast-paced environment.
• Strong desire to meet and achieve department and organization goals.
  
  

EDUCATION REQUIREMENT: High school diploma or equivalent; additional qualifications in office administration or related field are a plus.

BACKGROUND REQUIREMENT: Any applicant selected for this position will be required to submit to an extensive background screening and a credit check. Failure to comply will eliminate an applicant from consideration for this position.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee Referral Bonus Program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance