Event Coordinator
GovExec
Date: 3 weeks ago
City: Philadelphia, PA
Salary:
$50,000
-
$55,000
per year
Contract type: Full time
The Role
GovExec is seeking an enthusiastic and detail-oriented Event Coordinator to support the planning and execution of events across our publishing portfolio. This role is perfect for someone with a passion for books and live experiences, eager to learn the ins and outs of event planning in the publishing industry. You’ll assist in organizing book launches, author signings, virtual panels, and industry trade shows, working closely with internal teams and external partners. You must live in Pennsylvania and be willing and able to travel to all Philadelphia and Harrisburg events, and sometimes to New York.
Responsibilities
GovExec’s data and insights set the standard for depth, accuracy, and impact for government leaders and contractors. As the market-leading information and intent-based marketing platform, for over fifty years GovExec has empowered the government ecosystem to engage and support government leaders as they work to achieve their missions across federal, defense, and state and local agencies. Our strategic sales enablement and intent-based marketing solutions accelerate revenue growth to fuel market success. The platform is powered by the largest and most sophisticated database in the public sector, GovExec’s platform reaches 3.3 million government influencers each month and provides its marketing clients with a significant competitive advantage in driving higher conversion and growth.
Working at GovExec
Benefits
At GovExec, we believe that a new era of work -- particularly when, where, and how it gets done -- has arrived. We are building a hybrid workplace that allows for greater freedom and flexibility while also fostering a collaborative culture, no matter where you are working. GovExec offers permanent remote work in 20+ states across the US, as well as the option to work out of one of our offices based in Washington DC, New York or Connecticut. GovExec also offers a range of great benefits including:
GovExec Recruits Talent For Four Salient Attributes Or Qualities
Government Executive Media Group, Inc. and its affiliates ("GovExec") are Equal Opportunity Employers. We do not discriminate against our applicants because of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable law.
GovExec is seeking an enthusiastic and detail-oriented Event Coordinator to support the planning and execution of events across our publishing portfolio. This role is perfect for someone with a passion for books and live experiences, eager to learn the ins and outs of event planning in the publishing industry. You’ll assist in organizing book launches, author signings, virtual panels, and industry trade shows, working closely with internal teams and external partners. You must live in Pennsylvania and be willing and able to travel to all Philadelphia and Harrisburg events, and sometimes to New York.
Responsibilities
- Support the coordination of live and virtual events.
- Assist with event logistics, including venue research, vendor outreach, scheduling, and shipping materials.
- Book venues, travel, accommodations, and coordinate catering and AV support as needed.
- Update and maintain event databases, guest lists, and RSVP systems.
- Assist with event communications, including invitations, confirmation emails, and follow-up surveys.
- Coordinate the preparation and shipping of event materials, signage, and promotional items.
- Support event setup and breakdown, including on-site or virtual event assistance as needed.
- Provide on-site or virtual event support, including check-in, setup, tech checks, and troubleshooting.
- Maintain event calendars and update internal teams on timelines and deadlines.
- Collect feedback and help compile post-event reports and summaries.
- Collaborate with marketing and publicity teams to ensure brand consistency and promotional support.
- Track and manage budgets, purchase orders, vendor payments, and post-event invoicing.
- Bachelor’s degree in Communications, Marketing, English, or a related field (or equivalent experience).
- 2–4 years of event on-site and planning experience
- Strong organizational and multitasking skills.
- Excellent verbal and written communication.
- Proficiency in Microsoft Office; familiarity with tools like Zoom, Eventbrite, or Canva a plus.
- Eagerness to learn and a positive, team-oriented attitude.
- Willingness to work occasional evenings or weekends for events.
GovExec’s data and insights set the standard for depth, accuracy, and impact for government leaders and contractors. As the market-leading information and intent-based marketing platform, for over fifty years GovExec has empowered the government ecosystem to engage and support government leaders as they work to achieve their missions across federal, defense, and state and local agencies. Our strategic sales enablement and intent-based marketing solutions accelerate revenue growth to fuel market success. The platform is powered by the largest and most sophisticated database in the public sector, GovExec’s platform reaches 3.3 million government influencers each month and provides its marketing clients with a significant competitive advantage in driving higher conversion and growth.
Working at GovExec
Benefits
At GovExec, we believe that a new era of work -- particularly when, where, and how it gets done -- has arrived. We are building a hybrid workplace that allows for greater freedom and flexibility while also fostering a collaborative culture, no matter where you are working. GovExec offers permanent remote work in 20+ states across the US, as well as the option to work out of one of our offices based in Washington DC, New York or Connecticut. GovExec also offers a range of great benefits including:
- Medical, dental, and vision insurance plans
- 401(k) retirement plan with company match
- Open time off policy
- Twelve weeks paid parental leave
- Supportive, collaborative teams
- Unique opportunity to help government officials from a private sector company
- Expansive learning and development opportunities
GovExec Recruits Talent For Four Salient Attributes Or Qualities
- Soul of Entrepreneurship
- Culture of Inclusion
- Force of Ideas
- Spirit of Generosity
Government Executive Media Group, Inc. and its affiliates ("GovExec") are Equal Opportunity Employers. We do not discriminate against our applicants because of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable law.
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