HR/Admin Assistant

Position/Title: HR/Administrative Assistant

Department: Administration

Supervisor: Manager of HR

FLSA Status: Non-Exempt

About the Company: Valencia Technologies is a neuromodulation company transforming the standard of care for urgency urinary incontinence with the development of our revolutionary eCoin technology. Valencia Technologies is ramping up all aspects of business to deliver effective therapy and impact the lives of millions. Join our mission to become the market leader in overactive bladder care as we bring patients and physicians a better therapy now and beyond, put patients first, and be a place of respect, excellence, and honesty for our employees and clients.

Job Summary: The HR/Admin Assistant will provide administrative support to the HR team, assist in employee onboarding/offboarding, maintain personnel files, help coordinate meetings and events, and provide general office support. The ideal candidate is detail-oriented, highly organized, and has a strong interest in human resources and business administration.

Responsibilities/Tasks: As the HR/Admin Assistant, you will be responsible for:

Human Resources Support

• Assist with recruitment processes, including posting job ads, scheduling interviews, and communicating with candidates.
• Help facilitate new hire onboarding, including preparing documentation, ordering background checks and drug screens, conducting orientation sessions, enrolling employees in the DMV EPN, and collecting and filing required forms.
• Assist in setting up new withholding accounts for new states.
• Maintain accurate employee records in digital formats.
• Assist with benefits administration, including enrollment tracking and employee communications.
• Support the HR team with internal communications, employee engagement efforts, and training coordination.
• Help ensure compliance with company policies and applicable employment laws.
• Assist with general employee inquiries, verification of employment requests, and attestation letters.
• Assist in generating job requisitions for new hires, offer letters, amendments, and other employment documentation as requested.
• Assist in the development and implementation of employer and HR policies.
  
  

Administrative Support

• Serve as the first point of contact for general administrative tasks and office coordination.
• Manage the general administrative and information mailboxes, forwarding and responding to inquiries as appropriate.
• Manage the company main phone line and redirecting calls to the appropriate parties.
• Assist in managing calendars, schedule meetings, and prepare documents or presentations as needed.
• Assist in planning company events, meetings, and employee recognition programs.
• Order office supplies, coordinate mailings, and support other departments with logistics as needed.
• Assist with shareholder communications and documentation.
• Maintain confidentiality and handle sensitive information with professionalism.
• Assist in maintaining company filings, such as annual SOI renewal, board resolutions, and corporate documentation.
  
  

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• 1-3 years of experience in an HR support or administrative role.
• Knowledge of HR Practices, labor laws and employment regulations
• Strong attention to detail, organization, customer service, and multitasking skills.
• Ability to work with different levels of employees, management and executives.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HRIS/ATS systems a plus.
• Professional demeanor and ability to handle confidential information with discretion.
• Prior experience with ADP a plus.
  
  

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401K with Employer Matching
• Paid Time Off
• Paid Holidays
• Professional Development Reimbursement
• Annual Bonus Eligibility
  
  

Valencia Technologies is proud to be an equal opportunity workplace and is an affirmative action employer