Trust Administrative Support Specialist

* Remote (California-based preferred; familiarity with Pasadena/Los Angeles probate practices ideal)

Independent Contractor | $100/hr | Part-time Flexible Hours

We are seeking a Trust Administrative Support Specialist to assist in the final phase of trust administration. This role focuses on ensuring completion of outstanding administrative obligations, including distribution follow-up, document tracking, and clear communication with involved parties.

This is not a litigation role — it is administrative. You will work alongside a principal trust stakeholder to ensure proper follow-through of standard procedures under California law.

• Maintain checklist of unresolved trust items (e.g. document receipts, escrow follow-up, retirement asset processing).
• Draft and manage formal communications and reminders regarding pending trust matters.
• Track trustee duties and timeline expectations under California Probate Code (support materials provided).
• Coordinate follow-ups with law offices, financial institutions, and service providers when needed.
• Keep detailed records and summaries of actions taken and responses received.

• Meticulous, professional, and emotionally intelligent.
• Familiar with trust administration or probate compliance (paralegal background helpful).
• Skilled in managing situations with minimal communication from counterparties.
• Discreet and able to work independently but collaboratively.

• Experience ensuring accountability in late-stage trust administration.
• Background in estate operations, compliance, or fiduciary follow-up.
• Diplomacy and resilience in working with limited or resistant communication environments.

Please send a brief message summarizing your experience and availability. Include a resume or professional profile if available. Confidentiality and precision are key.

Apply via Linkedin or better -

DMW Online Form: https://airtable.com/appQHEvq2LhOgZBul/pagT0lc9Usqsupy34/form