Office Manager

Benefits

• 401(k) matching
• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off
  
  

Position Overview

The Office Manager will play a pivotal role in ensuring the smooth operation of our office and administrative functions. This position requires a proactive individual with strong QuickBooks proficiency who can manage daily operations, support field teams, and contribute to the company's overall efficiency and client satisfaction.

Job Responsibilities

Financial Management:

• Oversee accounts payable and receivable, ensuring timely invoicing and collections.
• Process payroll and manage employee benefits.
• Maintain accurate financial records using QuickBooks.
• Prepare financial reports and assist with budgeting.
• Reconcile bank statements and manage cash flow.
  
  

Administrative Oversight

• Manage daily office functions, including scheduling, correspondence, and record-keeping.
• Coordinate appointments and job schedules for field technicians.
• Maintain organized filing systems and ensure compliance with company policies.
  
  

Customer Service

• Serve as the primary point of contact for clients, addressing inquiries and ensuring satisfaction.
• Communicate with insurance adjusters to facilitate claims and ensure proper documentation.
  
  

Team Coordination

• Collaborate with project managers and technicians to facilitate communication and project progression.
• Assist in hiring, training, and supervising office staff.
  
  

Job Requirements

• Proficiency in QuickBooks (Online) with at least 3-5 years of hands-on experience.
• Strong understanding of bookkeeping principles, including accounts payable/receivable, payroll processing, bank reconciliations, and financial reporting.
• Familiarity with job costing and Work-in-Progress (WIP) revenue recognition is beneficial.
• Skilled in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with industry-specific software such as Xactimate, DASH, or proprietary CRM systems is a plus.
• Ability to adapt to new technologies and software platforms as needed.
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision.

Our environment is a diverse community where successful people work together to achieve common goals.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.