HR Administrative Assistant

Brief Description

Exciting Opportunity: Human Resource Administrative Assistant

Location: 2600 Belmont Ave, Philadelphia, PA 19131

Inglis enables people with disabilities – and those who care for them – to achieve their goals and live life to the fullest.

It is essential that all duties are performed with the highest level of integrity, while supporting Inglis Values and Standards of Excellence, ensuring the achievement of competencies and compliance with regulatory agencies.

Your Impact

The HR Administrative Assistant provides comprehensive administrative support across the People & Culture function, including Learning & Development, Talent Acquisition, Total Rewards, HR Information Systems (HRIS), and overall HR Operations.

This position ensures seamless execution of processes, maintains data integrity, supports compliance, and contributes to initiatives that strengthen the employee experience. The ideal candidate thrives in a fast-paced environment, manages competing priorities with discretion and accuracy, and demonstrates a commitment to Inglis’ mission and values.

This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. There are other duties and responsibilities that are considered incidental or secondary to the overall purpose of this job. Employees holding this position will be required to perform any other job-related duties as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

What You'll Do

Learning & Development (L&D) Support

• Coordinate logistics for internal training programs, orientations, and leadership development sessions (e.g.,
  
  

scheduling, materials, room setup, calendar invites, tracking participation).

• Assist in tracking mandatory training and certifications, sending reminders and ensuring compliance documentation is
  
  

complete.

• Assist in the preparation of learning and development related reports.
• Supports the maintenance and updating of the Learning Management System (LMS) with course assignments,
  
  

completions, and user data.

Talent Acquisition Support

• Support the Talent Acquisition Coordinator in posting open positions to internal and external job boards, ensuring
  
  

accuracy and alignment with HR’s IAB principles.

• Coordinate interview schedules, candidate communications, and reference/background checks.
• Support the onboarding process by scheduling new hire orientations and collecting onboarding paperwork.
  
  

Education

What we are looking for:

• Associate's degree in human resources, Business Administration, or a related field (Bachelor’s preferred).
  
  

Experience

• 2–3 years of progressive administrative experience, with prior exposure to human resources operations strongly
  
  

preferred.

• Experience using and understanding HR systems.
• Exceptional organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with integrity.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with HRIS or ATS preferred.
• Strong written and verbal communication skills.
• Commitment to inclusive practices, with the ability to interact professionally with diverse staff and stakeholders.
• Ability to interface and communicate effectively with leaders and all other functions in the Company. Excellent
  
  

written and presentation skills.

Pay Rate for this role: $23-25 /hour

Join Us: This is your chance to be a part of a team of dedicated staff (including individuals with disabilities). Be part of a team that's not just making a difference but leading the way daily. If you're ready to make a significant impact and lead with passion, we'd love to hear from you. Apply Now to Become a Part of the Inglis Family!