Office Admin Assistant

Position Overview

We are seeking a highly organized and detail-oriented Office Administrator / HR Generalist to support the day-to-day operations of our office and HR functions. This hybrid role is ideal for someone who is passionate about employee experience, operational efficiency, and administrative excellence.

Key Responsibilities

Human Resources (HR Generalist):

• Assist in recruiting, onboarding, and offboarding processes.
• Maintain and update employee records and HR databases.
• Administer HR policies and procedures to ensure compliance.
• Support benefits administration, time-off tracking, and leave management.
• Coordinate training sessions and employee engagement initiatives.
• Handle basic employee relations and assist with performance documentation.
  
  

Office Administration

• Manage general office operations, including supplies, filing systems, and equipment maintenance.
• Serve as the first point of contact for office-related inquiries.
• Assist with scheduling, travel arrangements, and meeting coordination.
• Maintain organized filing systems (physical and digital) for HR and office documentation.
• Support invoice tracking, petty cash, and basic expense reporting.
• Liaise with vendors, service providers, and building management as needed.
  
  

Qualifications

• 2–4 years of experience in an administrative or HR generalist role.
• Strong understanding of HR practices and labor laws.
• Excellent organizational and multitasking abilities.
• Proficient in Microsoft Office Suite and HR software (e.g. paychex).
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
  
  

Preferred Qualifications

• Associate or Bachelor's degree in Business Administration, Human Resources, or a related field or equivalent experience.
• Experience in a to mid-sized company or multi-tasking role.
• Bilingual