Assistant Office Services Manager

Position Summary

In the position of Assistant Office Services Manager, you will lead staff member in Office Services, working on various projects within the department and assisting with daily administrative duties. Serve as back up to the Sr. Office Services Manager, address routine day-to-day problems or coordinate with stakeholders to obtain solutions.

Essential Job Functions

• Oversee the daily function of the mailroom, shipping and receiving area. Lead office operations with team alongside the Sr. Office Manager. Manage and coordinate day to day operations with corporate coolers, including ordering and organizing
• Train as required, account set up for all staff members on corporate shipping program. Provide back up to switchboard which requires organization structure of members' location to transfer calls correctly
• Supervise, review documents prepared by team members, assign tasks, monitor performance and mentor team for progression in their career
• Collect and submit invoices with supporting documentation to accounting for company supply orders and service orders.
• Complete special projects including planning, implementing, and reporting on the results of the to Sr. Office Manager as assigned
• Maintain inventory of office supplies for corporate employees. Negotiate rates with vendors, maintain adequate stock of supplies normally utilized, anticipate increased volume needs, and research costs for new equipment as requested.
• Liaison with and build relationships with facility, catering, cleaning, and security services vendors. Demonstrate sound and independent judgment with complex situations occur.
• Other duties as assigned
• Maintain inventory of office supplies for corporate employees. Negotiate rates with vendors, maintain adequate stock of supplies normally utilized, anticipate increased volume needs, and research costs for new equipment as requested.
  
  

Position Requirements

• Prefer a Bachelor's Degree in the field of -- Business Administration or related field of study
• Additional Experience Desired: Between 1-3 years of experience in a lead or supervisor role
• Additional Experience Desired: Between 3-5 years of experience in Office Services, or Project Management
• Computer Skills Desired: Proficient in Microsoft Office Excel, Word, PowerPoint, Outlook, etc.
• Preferred Certifications: Food Handlers License (position supports company Beastro)
• Additional Knowledge or Skills to be Successful in this role: N/A
  
  

Base Salary Range: $57,000 - 76,000