Administrative Assistant -Shared Services
TerraPower
Date: 3 weeks ago
City: Everett, WA
Salary:
$73,795
-
$110,692
per year
Contract type: Full time
Title: Administrative Assistant -Shared Services
Location: Bellevue WA and Everett, WA
TerraPower is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, TerraPower originated with Bill Gates and a group of like-minded visionaries who evaluated the fundamental challenges to raising living standards around the world. They recognized energy access was crucial to the health and economic well-being of communities and decided that the private sector needed to act and create energy sources that would advance global energy deployment. TerraPower’s mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company’s activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications – all for significant human health benefits.
TerraPower is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes.TerraPower is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. In addition, as a federal contractor, TerraPower has instituted an Affirmative Action Plan (AAP) in an effort to proactively recruit, hire, and promote women, minorities, disabled persons and veterans
Administrative Assistant -Shared Services
TerraPower hiring an Administrative Assistant – Shared Services Desk, and we're looking for a resourceful, innovative, highly organized, and detail-oriented individual to join our team. This role is a unique opportunity to be part of a collaborative environment where you’ll support other administrative professionals and contribute to the smooth operation of our shared services function supporting upper-level management as well.
As a key member of the Shared Services Desk, you’ll play a central role in ensuring consistency, accuracy, and efficiency across a variety of administrative tasks.
Key Responsibilities
As an Administrative Assistant on the Shared Services Desk, you will work cross-functionally to support executive assistants, leadership, and various internal departments. Your responsibilities will span several areas:
Administrative Support
Job Functions are physical actions and/or working conditions associated with the position.These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation.Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations.An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.
Job details
Salary Range Level 7:$73,795 - $110,692
Location: Bellevue WA and Everett, WA
TerraPower is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, TerraPower originated with Bill Gates and a group of like-minded visionaries who evaluated the fundamental challenges to raising living standards around the world. They recognized energy access was crucial to the health and economic well-being of communities and decided that the private sector needed to act and create energy sources that would advance global energy deployment. TerraPower’s mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company’s activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications – all for significant human health benefits.
TerraPower is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes.TerraPower is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. In addition, as a federal contractor, TerraPower has instituted an Affirmative Action Plan (AAP) in an effort to proactively recruit, hire, and promote women, minorities, disabled persons and veterans
Administrative Assistant -Shared Services
TerraPower hiring an Administrative Assistant – Shared Services Desk, and we're looking for a resourceful, innovative, highly organized, and detail-oriented individual to join our team. This role is a unique opportunity to be part of a collaborative environment where you’ll support other administrative professionals and contribute to the smooth operation of our shared services function supporting upper-level management as well.
As a key member of the Shared Services Desk, you’ll play a central role in ensuring consistency, accuracy, and efficiency across a variety of administrative tasks.
Key Responsibilities
As an Administrative Assistant on the Shared Services Desk, you will work cross-functionally to support executive assistants, leadership, and various internal departments. Your responsibilities will span several areas:
Administrative Support
- Provide day-to-day assistance to Executive Assistants (EAs) across the administrative team.
- Manage the Executive Leadership Team (ELT) calendar, ensuring efficient scheduling and coordination.
- Assist in coordinating and prioritizing calendars, internal and external meeting requests, and speaking engagements for the Executive Suite and special guests visiting TerraPower.
- Assist Create reports and presentation materials in PowerPoint, incorporating charts, graphs, and other visuals.
- Assist with managing corporate expense tracking and reconciliation via Concur.
- Prepare, submit, and monitor expense reports, ensuring compliance with internal policies.
- Follow up on outstanding expense items and ensure compliance.
- Work closely with finance and accounting teams to resolve discrepancies and maintain accurate records.
- Perform technical editing and detailed proofreading of documents and presentations to ensure accuracy, consistency, and clarity.
- Ensure correct use of trademarks, branding, templates, and formatting.
- Support team members in ensuring all presentations meet compliance standards and follow the Public Release Procedure.
- Assist with departmental learning initiatives, including uploading training materials to the Learning Management System (LMS).
- Help maintain and update departmental organization charts and documentation.
- Assist with the management of corporate travel services and programs.
- Assist in coordinating travel logistics, including group travel itineraries, travel packets, and background materials for meeting participants.
- Assist in facilitating quarterly new employee travel training, including preparing and updating training documentation.
- Assist in drafting and distributing internal communications across various teams and platforms.
- Provide support for both in-person and hybrid meetings and events, supporting all the logistics to help with successful meetings.
- Executive-Level Support: A minimum of 3 years of experience providing high-level administrative support executive leadership, demonstrating professionalism, discretion, and sound judgment.
- Technology Proficiency: Skilled in using video conferencing tools such as Microsoft Teams and WebEx to support virtual collaboration and meetings.
- Communication Excellence: Strong verbal and written communication skills, with the ability to draft polished correspondence, reports, and presentation materials.
- Microsoft Office Expertise: Advanced proficiency in Microsoft Office Suite, especially Outlook, Word, PowerPoint, and Excel, with the ability to create and format documents and reports efficiently.
- Editing and Proofreading: Proficient in technical editing and grammatical proofreading, ensuring accuracy, consistency, and clarity in all materials.
- Organizational Strength: Exceptionally well-organized with the ability to manage multiple priorities, schedules, and deadlines with a calm, solution-oriented approach.
- Detail-Oriented: Strong attention to detail, ensuring precision in documentation, scheduling, and data handling.
- Problem-Solving Ability: Capable of anticipating needs, resolving issues proactively, and adapting to changing priorities in a fast-paced environment.
- Integrity and Confidentiality: Demonstrates a high degree of trust, integrity, and discretion in handling sensitive information.
- Team-Oriented Mindset: Brings a collaborative spirit, open communication style, and respect for diverse perspectives, contributing positively to a team-focused culture.
Job Functions are physical actions and/or working conditions associated with the position.These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation.Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations.An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.
- Motor Abilities: Sitting and standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands).
- Physical exertion and/or requirements: Minimal, with ability to safely lift up to 30 pounds.
- Repetitive work: Prolonged.
- Special Senses: Visual and audio focused work and ability to perform role in personal protective equipment.
- Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hrs./day.
Job details
Salary Range Level 7:$73,795 - $110,692
- Typically, our employee salaries are within .90 – 1.0 of the mid-point of the posted salary bands.Any salary offered within the posted salary band is based on market data and commensurate with the selected candidate’s qualifications and experience.This range is specific to Washington State.
- Competitive Compensation
- Salary, eligible to participate in discretionary short-term incentive payments
- Comprehensive Medical and Wellness Benefits Medical
- Vision
- Dental
- Life
- Life and Disability
- Gender Affirmation Benefits
- Parental Leave
- 401k Plan
- Generous Paid Time Off (PTO)
- 21 days of annually accrued PTO
- Generous Holiday Schedule
- 10 paid holidays
- Relocation Assistance
- Professional and Educational Support Opportunities
- Flexible Work Schedule
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