Senior Administrative Assistant

Player 15 Group Headquarters

Phoenix, AZ

Job Summary

Player 15 Group includes several companies and many collaborative departments that support the Phoenix Suns, Phoenix Mercury, Valley Suns and PHX Arena.

Would you like to win championships and create sustained success? Player 15 Group is looking for individuals who are committed to pursuing excellence, win championships, create sustained success and desire to play a role in creating memorable experiences.

We are seeking an experienced and highly motivated Senior Administrative Assistant. This role will be responsible for performing high-level administrative and project coordination. This includes but is not limited to answering phones; scheduling; managing calendars; planning, coordinating and preparing for meetings (audio visual/F&B/calendar notifications/agenda/securing meeting space, etc). This also includes processing expense reports; and maintaining inventory of department supplies. The position also involves ordering and processing game tickets as required, and coordinating project plans, action steps and communication. If you’re ready to join a people first culture and curate memorable moments, we want to hear from you!

What You Will Do

• Communication Management
• Serve as a point of contact between executives and internal/external stakeholders.
• Screen and direct phone calls and emails.
• Draft and proofread communications
• Meeting and Event Planning
• Organize internal and external meetings, including logistics and materials.
• Take and distribute meeting minutes.
• Plan and coordinate company events or offsites.
• Provide additional administrative support and general office duties as assigned or to other departments (i.e., Suns Executive Lobby coverage) as needed.
• Administrative Support
• Schedule travel, hotel and transportation; process expense reports; assist with presentations; and maintain inventory of department supplies
• Maintain department files, invoices, certificates, manuals and related documents.
• Other duties as assigned.
• Training and back-up for other administrative assistants and receptionist
• Participation on company committees and/or taking meeting notes as directed
• Coordination of executive participation at NBA events & meetings
• Take on special projects and drive them to completion
  
  

What We Need From Our Senior Administrative Assistant

• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, Slack).
• Project Management Tools and Systems (i.e Monday)
• Strong time management and multitasking abilities.
• Excellent written and verbal communication.
• Problem-solving and decision-making skills.
• Ability to work independently and handle high-pressure situations.
• Must demonstrate a high level of confidentiality
• Must be high energy, very detail-oriented, intuitive, a self-starter, diplomatic, have the ability to manage projects, and work with minimal supervision
• Demonstrate ability to solve problems and prioritize based on organizational experience
• Excellent interpersonal skills
• Must be able to appropriately prioritize workload, as well as demonstrate flexibility and poise when responding to unanticipated events
• Ability to work long hours while standing (game nights) and the ability lift up to 30lbs
  
  

Experience/ Education Requirements

• Required:
• 5+ Years of experience assisting a Sr. Level Executive
• Preferred:
• Experience working with multiple Sr. Level Executives
• 5+ Year of Experience planning/scheduling across internal & external resources and locations
  

What You Can Expect

The work environment characteristics described here are representative of those that must be met by Senior Administrative Assistant to optimally perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to transit throughout the arena for long periods of time.

This position works mainly indoors, removed from extreme weather; exposure to weather is

S-Sedentary Work – Exerting up to 10 pounds of force occasionally.

Must be able to carry on a conversation both on the phone and in-person.

Ability to Read, Write & Speak in English

Wide range of full-time benefit options including

• Medical, Dental and Vision coverages
• Life and Disability options
• Vacation, sick and holiday leave programs

Perks:

• Discounts at Fanatics Team Shop
• Tickets available for Phoenix Suns and Phoenix Mercury games

Visit our Culture page to learn more about our culture and work environment

Player 15 Group is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Please note this job description is not crafted to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

For questions about this career opportunity, please contact the People & Culture Recruiting team at [email protected]