Purchasing Support Specialist (Temporary)

General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.

Under limited supervision, this position is responsible for a variety of duties in support of the Purchasing department, including supplier coordination, to ensure materials, supplies, and equipment are shipped and delivered on the dates required. Coordinates with purchasing, production, engineering, and quality assurance to expedite material requirements. Maintains records and files of purchases, shipments, returns of damaged items, and related matters. Responds to requests for purchasing data and status of material activities. This position also supports the activities of the Company Purchasing Credit Card (P-Card) Program.

DUTIES & RESPONSIBILITIES:

• Contacts suppliers and transportation companies, to ensure materials, supplies, and equipment are shipped and delivered as required.

• Coordinates with all required internal departments expedite material requirements.

• Coordinates return of rejected or unsuitable orders.

• Maintains records and files pertinent to purchasing information, shipments and returns of damaged items. Compiles, records, and tracks pertinent purchasing data.

• Responds to routine verbal and written requests for information from internal sources concerning purchasing data and status of material activities. May participate in responding to non-routine requests for information.

• Supports the P-Card Program Administrator, serving as a back up Administrator as needed.

• Maintains the strict confidentiality of sensitive information.

• Preforms other duties as assigned or required.
  

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

• Typically requires a high school diploma or equivalent and four or more years of experience supporting a procurement department.

• Must be customer focused and have a considerable understanding of procurement principles and concepts as well as a considerable understanding of procurement practices and standards.

• Must possess: (1) the ability to follow policies and procedures as well as general instructions and the ability to recognized deviations from accepted practices; (2) strong organizational, verbal and written communication skills to accurately document and report findings; (3) strong interpersonal skills to effectively interface with all levels of employees and outside representatives; and, (4) strong computer skills.

• The ability to work independently or in a team environment is essential, as is the ability to work extended hours and travel as required.