Administrative Assistant

JLG's Administrative Assistants are the backbone of JLG’s day-to-day operations. It is the responsibility of the Administrative Assistant is to support the brand and culture JLG by hosting visitors and providing support to our full staff of JLGers. This position will also oversee all companywide office functions, including purchasing, facilities operations, and vendor management.

Why JLG? Because we work together to empower the future of architecture and design, driving dynamic solutions that make lives better. We are employee owners, collectively invested in the success of our clients, communities, and each other. Our candidates bring a diverse background of talent, a spirit of collaboration, and an enduring desire to help others thrive. At JLG, you will find inspiration to ignite change, challenge the status quo, and build resilient foundations for the next generation of education, healthcare, sports, and civic, cultural, and commercial service.

Reports to: Director of Marketing

Responsibilities:

• Whether on the phone, via email, or in person, serve as a professional brand ambassador to set the tone for staff, clients, partners, and visitors in a way that makes them feel valued.
• Support companywide JLG staff by executing administrative tasks, including clerical and organizational projects, file maintenance, and event and meeting coordination from front to back with accuracy.
• Provide the utmost in-office environmental experience for visitors and staff, especially in the areas of organization and cleanliness, adequate supplies, and ease of service.
• Maintain the highest level of professionalism and confidentiality to be a trusted and approachable resource.
• Oversee and track companywide purchasing, ensuring cost-effective, consistent, and timely procurement of office supplies and food/beverages to prevent shortages/overages and get the volume and pricing across all locations.
• Manage all offices spaces across JLG by tracking and resolving office maintenance issues across the firm through the coordination of external vendors such as office cleaning, HVAC, plumbing, electrical, and lighting issues.
• All other duties as assigned.

• 2-yr degree in business, accounting, or similar
• 5+ years experience as an Administrative Assistant performing similar duties

Preferred:

• Demonstrates ownership of clerical and office organization and systems.
• Strong knowledge of the Microsoft Office Suite with ability to learn new software.
• Excellent interpersonal and client service skills.
• Resourceful team player with superb attention to detail, ability to critically analyze data, and maintain confidential information with discretion.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status under federal, state, or local laws and ordinances.

JLG Architects is an integrated design firm providing architecture, interiors, planning, and building optimization for projects ranging from new construction to renovation and adaptive reuse. We are driven by a commitment to design that enhances the human experience, and this passion inspires sustainable solutions for our clients, communities, and the environment. As a 100% employee-owned firm, JLG Architects proudly supports the goals of the 2030 Challenge and other industry-leading sustainability initiatives.

Our comprehensive benefits package includes medical, dental, vision, disability, wellness programs, flexible spending accounts, paid holidays, and paid time off. We also offer a 401k with employer match, employee ownership opportunities through ESOP, and performance-based bonuses. Compensation for this role is determined based on location, experience, and skills, with an annual salary range of $50,000 - $62,000.