Administrative Assistant I

Position Information

Posting Number S06299P
Position Title Administrative Assistant I
Department Intercultural Student Engagement
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule Monday – Friday: 8:00am - 5:00pm

• One (1) day of the week from 10:00am – 7:00pm.

Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience up to $40,000
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
Job Summary Administrative Assistant I provides highly skilled coordination and management of the administrative operations for the Intercultural Student Engagement Center. The position requires exercise of independent judgment, initiative and teamwork; while assisting the staff to support the mission of the department and the Division of Student Affairs, ensuring effective and efficient office management
Essential Duties and Responsibilities

• Responsible for coordination and management of the administrative operations for the Intercultural Student Engagement Center (ISEC).
• Management of reception areas providing front desk support, scheduling appointments, and opening and closing the office during regular business hours.
• Maintain office supplies and equipment inventory.
• Performs routine clerical tasks including organization, answering phones, filing, compliance with record retention policies, typing, office supplies, requesting guest access, parking passes and necessary errands.
• Arranges meetings, coordinates calendars, and prepares agendas and other formal and confidential correspondence.
• Prepare and manage documents in UT Share including but not limited to procurement cards, travel authorizations, processing of payments, purchase orders, SAHRA and reimbursements and internal budget.
• Coordinates all professional staff and student personnel processing and paperwork for the department, including payroll for the department’s student employees via UT Share and TCP systems.
• Assists with the administrative onboarding processes of new personnel.
• Manage departmental files and rosters, processing event and registration paperwork, managing academic and membership reports.
• Assist with administrative support for student organizations as needed.
• Supervision of two (2) student assistants including the scheduling of student hours for front office coverage.
• Assist with managing administrative tasks for department, such as emails, including the ISEC email.

Minimum Qualifications

• High school Diploma.
• Five (5) years or increasingly responsible administrative and clerical experience.
• One (1) year of supervisory experience or the equivalent.

Preferred Qualifications

• Bachelor’s degree.
• Experience with UT Share/PeopleSoft.
• Experience preparing appointment documents, entering and reconciling statement of accounts.
• Experience writing/preparing correspondence

Knowledge, Skills and Abilities

• Use of a personal computer and proficiency with Microsoft office suite (word, PowerPoint, excel, outlook) and standard office equipment.
• Effective organizational skills.
• Knowledgeable in the areas of office, time and project management.
• Excellent written and oral communication skills needed.
• Comfortable working with a various population.
• Professional time management skills and interpersonal skills.
• Detail-oriented with a track record of organization, managing schedules, preparing travel arrangements, office logistics, and meeting deadlines.
• Ability to multi-task in a fast-paced environment.

Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC Requirement It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University
EEO Statement It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy
University Information The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact
ADA Accommodations The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected]
Posting Detail Information

Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major

Requirement Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
  • GED
  • High School Diploma
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • PhD or equivalent

• * How many years of experience do you have in an administrative, secretarial or clerical role?
  • None/less than 2 years
  • 3 to 4 years
  • 5 to 6 years
  • 7 years or more

Documents Needed To Apply

Required Documents

• Resume or CV

Optional Documents

• Cover/Interest Letter