Account Coordinator

We are seeking a detail-oriented and organized Account Coordinator to support our sales team and manage the processing of invoices for both domestic and international accounts. This position also plays a crucial role in providing ad hoc reporting for clients, ensuring that information is accurate, timely, and tailored to meet specific client needs. The ideal candidate will have strong administrative skills, be comfortable working with client communications, and has the ability to adapt to a fast-paced environment.

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Finance, or a related field preferred.
• Proven experience in an administrative or accounting role, preferably in a sales environment.
• Strong understanding of invoicing, account management, and basic accounting principles.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with Microsoft Dynamics GP a plus.
• Excellent organizational skills with attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently and manage multiple tasks simultaneously.
• Experience working with international accounts or in a global business environment is a plus.
• Problem-solving skills and ability to work under pressure to meet deadlines.

• Sales Support:
• • Assist the sales team with account-related inquiries and provide general administrative support.
  • Maintain accurate records of sales transactions and customer interactions.
  • Coordinate with various departments (e.g., Sales, Finance, and Warehouse) to ensure smooth communication and workflow.
• Invoice Processing:
• • Generate, process, and track invoices for domestic and international accounts.
  • Ensure invoices are accurate, complete, and sent out in a timely manner.
  • Work closely with the finance department to resolve discrepancies, billing issues, or client inquiries.
  • Manage and monitor overdue invoices, ensuring timely follow-up and payment collection.
• Ad Hoc Reporting:
• • Create customized reports based on client needs, providing insights into activity, sales performance, or other key metrics.
  • Use Excel or other reporting tools to generate, analyze, and present data in a clear, concise manner.
  • Ensure that reports are delivered on time and meet the expectations of clients or internal stakeholders.
• Account Maintenance:
• • Update and maintain accurate client account records in the system.
  • Ensure all documentation and correspondence with clients are properly filed and tracked.
• General Administration:
• • Respond to general inquiries from clients regarding account status, invoices, and sales-related questions.
  • Assist in the preparation and processing of any additional administrative tasks as required by management.