Executive Administration Assistant

Job Description

At Church Health, the Executive Assistant to the CEO & Founder plays a vital role in supporting the vision and leadership of our organization. This position provides high-level administrative and clerical support to our CEO, Founder, and key leaders in Development and G&A. With a deep commitment to our mission, the Executive Assistant helps drive meaningful work forward by keeping communication clear, schedules aligned, and priorities on track—ensuring our leadership can focus on whole-person care for the community we serve.

Responsibilities

• Coordinate daily management of CEO and Founder schedules/calendar with internal and external requests. This will include coordination of travel arrangements and all other speaking engagement logistics (in and/or out of town); Answer phone calls, screen and schedule appointments, open mail and disseminate information using professional judgment, answer correspondence for CEO et al as requested.
• Send notices for meetings, prepare meeting agendas, attend various internal meetings and certain Board Committee meetings to take, prepare and distribute minutes; Act as liaison between CEO and Board of Trustees which includes sending notices and preparation of board meeting packets.
• Organize and manage projects as requested, including work with other agencies, donors, volunteers, and staff.
• Keep clinical staff informed of Founder’s schedule so as not to disrupt clinical patient appointment schedule.
• Coordinate with Chief Development Office and Gift Officers to schedule donor meetings and data entry into Raiser’s Edge.
• Other duties as assigned by CEO, Founder, and G&A Officers and Directors for duties relating to operations and the CEO.
  
  

Required Skills & Abilities

• High level organizational skills with the ability to manage multiple priorities on varying timelines.
• Advanced level of desktop computer skills to include the O365 productivity software suite.
• Excellent interpersonal and communication skills.
• High level of oral/written communication skills.
• Attention to detail and high level of accuracy and confidentiality.
  
  

Scope & Accountability

• Supervision exercised: No supervision. The role does not require oversight of other employees.
• Complexity of duties: Moderate decision-making. Decisions are expected to be made independently within established guidelines. For complex or high-impact decisions, the role seeks input or approval as needed.
• Fiscal accountability: Limited fiscal responsibility. The employee occasionally makes small spending decisions but is not responsible for creating or adhering to a budget.
  
  

Education & Experience

• A High School Diploma or GED is required.
• Bachelor’s Degree: A four-year undergraduate degree in a relevant field is preferred.
• 3-5 years of experience.
  
  

Work Environment And Physical Demands

• Work is mostly sedentary in nature. The job requires computer work and hand dexterity.
  
  

This job description is not a comprehensive list of duties; duties may change with or without advanced

notice.

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