Operations & Events Coordinator

Job Title: Operations & Events Coordinator (Part-time)

Department: Oregon Chapter

Location: Portland, OR

Reports To: Chapter Director

Context: At the Sierra Club, we believe in the power of interdependence. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice – a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel injustice, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, our humanity, and our future. By recognizing that our destinies are tied, we continue to name that all things are fundamentally connected, and the overlap between ecology, race, gender, and representative government will move to either advance our collective humanity or to oppress it.

In Oregon, the lands we live and do work together on are the traditional homelands of many diverse indigenous tribes and bands including the Multnomah, bands of Chinook, Umatilla, Walla Walla, Cayuse, Warm Springs, Wasco, Kalapuya, Bannock, Burns Paiute, Coquille, Grand Ronde, Siletz, Klamath, Modoc, Yahooskin, Coos, Siuslaw, Lower Umpqua, Upper Umpqua, Cow Creek Band of Umpqua Indians, Clackamas, Clatsop, Fort McDermitt Paiute Shoshone, Kathlamet, Molala, Alsea, Shasta, Takelma, Tenino, Tillamook, Tolowa, Tualatin, and many other peoples. We recognize Indigenous peoples as the traditional stewards of this land and acknowledge the enduring relationship between the land and Indigenous peoples since time immemorial.

Sierra Club has over 700 staff across the country and a network of 64 local chapters that are led and fueled by thousands of volunteers. We are proud to be a unionized employer, with labor unions representing more than half of our employees. The Oregon Chapter of the Sierra Club consists of nearly 60,000 members and supporters statewide who have been working together to explore, enjoy, and protect the planet since 1978. With a team of four full-time staff working in Portland, Bend, and Ashland, our chapter has both the close-knit feel of a small grassroots local organization and the powerful feel of being connected to and supported by Sierra Club staff, volunteers, and resources from every region of the country. Our volunteer-driven campaigns are protecting endangered species, forests, and public lands and moving Oregon toward a just transition to 100% renewable energy.

Scope: The Operations & Events Coordinator is responsible for managing office and administrative operations for Oregon Chapter staff and volunteer leaders statewide. The Operations & Events Coordinator oversees the functioning of the Portland office; coordinates logistics and planning for in-person events; records donations, deposits money, and coordinates with the Chapter Director and Chapter Treasurer on financial matters; purchases and maintains supplies and equipment; supports staff and volunteers with scheduling, event planning, and best practices for managing administrative tasks. The Operations & Events Coordinator role is essential to the success of Oregon Chapter campaigns, operations, events, and overall organizational wellbeing.

Job activities include but are not limited to:

• Supports statewide facilities and event planning needs. Provides administrative support for facilities used by staff and volunteers in regions of the state beyond Portland. Assist staff and volunteers with event venue rentals, event planning, and shared use agreements with partner nonprofit organizations
• Oversees Portland office operations. Coordinates reception, mail systems, filing, purchasing and maintaining office supplies and equipment, maintaining materials inventory and ensuring office space and property is accessible, functional, and usable for staff, volunteers, and chapter events
• Manages inquiries and informational requests. Directs phone and email inquiries concerning membership, outings, events, and environmental issues from members, volunteers, and the general public to appropriate staff and volunteer leaders for response. Provides exemplary customer service for the Chapter
• Manages office volunteers. Coordinates, trains, and oversees volunteers to host events at Oregon Chapter offices and participate in office administration projects
• Supports fundraising events and operations. Processes donations and other monies weekly. Organizes at least four in-person volunteer events per year to support donor solicitations and thank-yous
• Supports financial administration. Works with the Chapter Director to understand sources of funding and administrative pathways for reimbursement, properly tracking income and expenses
• Supports scheduling and workflow. Assists staff and volunteer leaders with scheduling, operations, and event planning within the organization. Researches best practices for managing heavy email, phone, and messaging traffic and provides expertise to staff and volunteers on managing administrative workloads
  
  
  

The successful candidate must demonstrate the following skills, experience and competencies:

• Committed to evolution. You are committed to continuously deepening and evolving your own understanding of systems of oppression through study, openness, and humility. And you easily recognize your own relationship to privilege and power, examining and shifting your behaviors as appropriate
• Uplifting and additive. You see mistakes as opportunities for growth; problems as catalysts for solutions, and inspire others along the journey. You carry a constructive approach, can-do attitude, a sense of humor, and authentic kindness wherever you go
• Highly organized and attention to detail. You follow up on details, track small pieces of information through the Sierra Club system, and maintain organized records for follow-up and verification
• Effective collaborator and communicator. A team player skilled in working with volunteers and staff in a collaborative, mutually supportive culture
• Proficient in paper and digital tools. You use or can learn Gmail/G Suite/Google Drive, Salesforce CRM, email and video conferencing tools to perform the requirements of a hybrid workplace.
  
  
  

The strongest candidates will also demonstrate the following skills, experience and competencies:

• You have excellent customer service skills to support inquiries to/about chapter operations
• You know how to welcome, train, and retain volunteers to support chapter office functions
• You engage in strategic planning for the chapter and can interpret how the Sierra Club’s strategic framework influences your priorities.
  
  
  

To Apply

The Sierra Club provides equal employment and advancement opportunities to all staff members. Employment decisions are based on merit, qualifications, lived experience and skills. The Sierra Club does not discriminate in employment opportunities or practices on the basis of race, color, creed, religion, national origin, immigration status, socioeconomic status, ancestry, age, size, sex, sexual orientation, gender, gender identity, familial status, veteran status, disability, AIDS/HIV status, medical condition, prior conviction, arrest history, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, or any other characteristic protected by law.

The Sierra Club values applicants who are people that identify as Black, Indigenous, and other minoritized groups; women; queer, transgender, gender non-conforming, and gender fluid people.

Explore, enjoy and protect the planet.

Compensation And Benefits

The annual salary for this position is $52,000, annually for 30 hours/week.

This position is represented by a collective bargaining unit and is subject to the terms and conditions of the contract between Sierra Club and Progressive Workers Union.

The Sierra Club offers a competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.

This is a category 6, non-exempt, represented position.

Sierra Club is a 501(c)(4) non-profit organization. Sierra Club employees are not eligible to participate in the Federal Public Service Loan Forgiveness (PSLF) Program.

Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club People Department in consultation with the employee’s manager. The Sierra Club cannot guarantee the approval of a visa petition. The Sierra Club is an equal opportunity employer committed to workforce belonging.