Commercial Executive Assistant

Job Details

Description

Provide high-level administrative support to the Commercial senior leadership team, including CCO, SVP Commercial, SVP US Content and Head of Marketing. The Executive Assistant also serves as a liaison to internal and external constituents and oversees special projects. They must be creative and enjoy working with an entrepreneurial environment. The ideal individual must demonstrate good judgment in diverse situations, employ strong communication and organizational skills, and maintain a realistic balance among multiple projects.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Manage sensitive matters with a high level of confidentiality and discretion.
• Maintain daily calendars of meetings and events. Organize complex calendars and resolve any scheduling issues.
• Arrange travel and accommodations for executives. Prepare and submit applicable expense reports.
• Draft and manage emails, letters and other written communications.
• Prepare reports, presentations, and other materials as needed.
• Manage executive contacts.
• Organize and maintain files.
• Be responsive to communications outside normal business hours as needed.
• Oversee supply ordering/inventory for the department.
• Welcome guests by greeting them, in person or on the phone. Answer or direct inquiries to appropriate team members.
  
  

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

Formal education equivalent of a bachelor’s degree in communications, marketing, advertising, public relations or five years of related experience in working in an executive assistant role supporting C-Level executives.

Certificates, Licenses, Registrations

None

Language Ability

Possess good public speaking, and creative writing skills. Listen effectively, respond clearly and directly, prepare clear and concise written reports or records, and explain information to others. Interface effectively with customers, the public, and co-workers, and exhibit sensitivity to feelings of others.

Math Ability

Ability to calculate figures and amounts such ad discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Decision making ability is important based on relevant information, recognize alternatives and reach conclusions based on evidence. Tolerance for stress is important for ability to perform efficiently under pressure. Analytical ability is necessary in order to identify problems, gather relevant data and learn from previous experience.

Computer Skills

Experience/proficiency with Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, as well as other relevant software.

Responsibilities

Supervisory Responsibilities:

This position has no direct supervisory responsibilities

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the environment is moderate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to stand; walk; sit and use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The vision requirements include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. The employee is occasionally required to lift up to 25 pounds.