Payroll Administrator

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Health insurance
• Paid time off
• Profit sharing
• Training & development
  
  
  

The Payroll Administrator plays a vital role in supporting small and mid-sized business clients by ensuring the accurate and timely processing of payroll. This position involves handling multi-client payroll, maintaining compliance with federal and state payroll regulations, coordinating benefits deductions, and serving as a key administrative liaison between clients and their employees. The ideal candidate has strong attention to detail, exceptional organizational skills, and a service-oriented mindset. HR experience is strongly preferred, especially in onboarding and employee administration, as this role often overlaps with essential HR functions.

Key Responsibilities

Payroll Processing

• Manage full-cycle payroll for multiple clients on weekly, biweekly, and monthly schedules using platforms such as Gusto, ADP, or QuickBooks Payroll.
• Verify timecards, calculate wages, bonuses, commissions, deductions, and benefits contributions.
• Prepare and review payroll reports, ensuring accuracy and resolving discrepancies.
• Maintain payroll records and audit trails for all client payroll transactions.
  
  
  

Tax Compliance

• Calculate and remit federal, state, and local payroll taxes, ensuring compliance with applicable laws.
• Support preparation and filing of W-2s, 1099s, and quarterly payroll tax returns.
• Stay up to date on changes to payroll legislation, wage and hour laws, and reporting requirements.
  
  
  

Client Service & Communication

• Serve as the first point of contact for client payroll inquiries, delivering prompt and professional support.
• Collaborate with clients to onboard new employees, process pay rate changes, or apply benefit adjustments.
• Educate clients on payroll system best practices and assist with troubleshooting.
  
  
  

Process Management & Documentation

• Maintain up-to-date documentation of client payroll policies, schedules, and procedures.
• Set up and manage payroll software integrations and ensure data accuracy across platforms.
• Support internal CAS team in financial reporting where payroll data is relevant.
  
  
  

Qualifications

Required:

• 2+ years of experience in payroll administration, preferably in a multi-client or outsourced service environment.
• Proficiency in payroll systems (e.g., Gusto, ADP, QuickBooks Online Payroll).
• Familiarity with federal and Alabama payroll tax regulations.
• High attention to detail, accuracy, and confidentiality.
• Strong communication and organizational skills.
• Ability to work independently and manage multiple client payrolls simultaneously.
  
  
  

Preferred:

• Human Resources experience, particularly in onboarding, benefits administration, employee file management, or HR compliance.
• SHRM-CP, SHRM-SCP, or other HR-related certification (e.g., PHR, SPHR).
• Experience in a CPA firm or client accounting services environment.
• Associate’s or Bachelor’s degree in Accounting, Human Resources, Business Administration, or related field.
• Certification such as FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional).
  
  
  

Core Competencies

• Accuracy & Compliance-Oriented Thinking
• Client Service & Relationship Management
• Time Management & Task Prioritization
• Ethical Judgment & Discretion
• Payroll System Fluency (Gusto, ADP, QuickBooks)
• Team Collaboration & Flexibility
  
  
  

Work Environment

• Regular collaboration with accounting, tax, and CAS team members.
• Exposure to various industries including professional services, healthcare, and retail.