Office Manager

Company Overview

P.A.C.E., Inc has an immediate opening for a full time, experienced Office Manager.

Professional Access CCTV & Electrical, or P.A.C.E. for short, has been a leader in Access control & Security Systems for over 25 years, with a track record of introducing innovative technologies to serve many clients and their requirements throughout Southern California. P.A.C.E.'s integrated security solutions, including access control, video, and remote video monitoring.

Our clients span the commercial, industrial, health care and multifamily real estate, education, and hospital industries and the customers they serve. Delivering a world class customer experience drives everything we do, and P.A.C.E.’s mission is to be our customers’ best service provider and to ensure that their security is the most effective, efficient, and convenient option.

Job Description

EXCELLENT EMPLOYEE BENEFITS:

• Competitive Salary.
• Group Medical.
• Group Dental & Vision.
• Company Matching 401(k).
• Six Paid Holidays.
• Generous Vacation Time.
  
  

Office Manager Responsibilities

• General office duties to include answering phones and customer requests.
• Onboarding new employees.
• Ordering supplies and uniforms.
• Opening mail and distributing.
• Monthly expense reports for sales people.
• Collecting receipts from employees to match to credit card statements.
• Accounts receivables - making bank deposits, invoicing customers, maintaining friendly relationship with clients, collections.
• Accounts payables - inputting bills, payment of bills, maintain strong relationship with vendors.
• Accounting - reconciling bank accounts and credit cards on a monthly basis, working with CPA on reports, paying sales tax monthly and quarterly.
• Payroll - collecting timesheets from employees, inputting of payroll in Intuit including any commission to payout, distribution of paystubs, payment of taxes after each payroll period, Federal and State quarterly reports, prevailing wage knowledge as well as providing CPR on government contracts.
• Projects - procure PO's for jobs, create files and enter jobs in QB's and on Tracker, provide COI to clients, complete waivers, progressive billing, and documents for Certificate of Completion and job closing.
• Job Costing reports.
• Log sales commissions and present reports for Sales Manager.
• Maintain OSHA records and reports.
  
  

Education And Skills Required

• High school diploma with strong accounting experience needed.
• Must have at least 3-5 years experience as office manager.
• Must be extremely proficient in QuickBooks, Microsoft Office Suite and payroll processes, including prevailing wages.
• Strong organizational and time management skills with an ability to establish priorities and manage multiple responsibilities simultaneously.
• Excellent verbal and written communication skills with a keen eye for detail to ensure accuracy in all tasks.
  
  

Other Requirements

• Must be willing to participate in and pass the company’s pre-employment screening process including a background investigation and drug screening.
  
  

P.A.C.E. IS AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time. Monday-Friday. Business hours 7:30-4:00

Salary: $70,000 - $73,000

Application Question(s)

• Do you have a clean driving record?
  
  

License/Certification

• CA Driver's License (Required).
  
  

Work Location: In person.