Manager Project Management

Description

Manager, Project Management

Portland, Maine

Job Summary

We are seeking a highly motivated and experienced Manager of Project Management to lead our project management function and ensure successful delivery across a diverse portfolio of initiatives that include both client-facing projects and internal company initiatives. This role is responsible for overseeing project governance, optimizing tools and processes, and driving operational excellence through strong leadership, strategic resource planning, and stakeholder engagement that spans all internal departments, including IT, Finance, Operations, and more.

We are a hands-on culture, and this individual should be prepared to roll up their sleeves and actively engage in project execution when needed. Beyond strategic oversight, the ideal candidate is comfortable getting into the details and directly supporting teams to remove roadblocks, ensure momentum, and deliver results.

Duties/Responsibilities

• Project Oversight and Governance
• Provide strategic oversight across all active projects, ensuring alignment with organizational goals, timelines, and budgets.
• Define and maintain project governance frameworks to ensure consistency, quality, and compliance.
• Establish and enforce standards and best practices across the project lifecycle.
• Tooling, Processes and Performance Reporting
• Lead the selection, implementation, and optimization of project management tools and systems.
• Develop scalable processes and templates to improve project tracking, reporting, and decision-making.
• Create and maintain meaningful dashboards and metrics to drive transparency and performance.
• Staff Leadership and Development
• Manage, mentor, and develop a team of project managers and coordinators.
• Promote a culture of accountability, collaboration, and continuous improvement.
• Conduct regular performance evaluations, set development plans, and support career growth within the team.
• Portfolio and Resource Management
• Oversee the project portfolio, ensuring proper prioritization and alignment with business strategy.
• Manage resource allocation across initiatives to optimize capacity and skill alignment.
• Monitor budgetary requirements and support financial planning across the project portfolio.
• Stakeholder Communication and Alignment
• Serve as a key liaison between project teams and senior leadership, facilitating alignment and buy-in.
• Ensure proactive communication of project status, risks, and outcomes to stakeholders at all levels.
• Lead steering committees and executive updates for key initiatives.
• Risk and Issue Management
• Identify, assess, and mitigate project risks and issues in a timely manner.
• Establish and enforce escalation protocols to minimize project disruptions.
• Provide guidance and problem-solving support to project teams facing complex challenges.
  
  

Qualifications

• Bachelor’s degree in business, Project Management, or related field (Master’s preferred).
• PMP, PgMP, or related project management certification strongly preferred.
• 7+ years of project management experience, including 3+ years in a leadership or managerial role.
• Proven experience leading cross-functional teams and managing complex portfolios.
• Strong analytical, communication, and organizational skills.
• Expertise in project management tools and reporting platforms (e.g. Smartsheet, Jira, NetSuite, Excel)