Administrative Assistant

Ankeny, Iowa, United States of America Extraordinary Care. Extraordinary Careers With one of the nation’s largest, most innovative long-term care pharmacy services providers, there is no limit to the growth of your career Right Dose Pharmacy, a member of the Guardian family of pharmacies, has an exciting opportunity for you to join our rapidly growing team in Ankeny, Iowa Why Right Dose Pharmacy? We’re reimagining medication management and transforming care Who We Are and What We’re About: Our core focus is delivering customized medication management solutions to support healthcare organizations serving seniors and individuals with complex care needs. With our comprehensive suite of tech-enabled pharmacy services and a dedicated team of professionals committed to enriching the lives of those we serve, we are redefining how pharmacy care is delivered We offer an opportunity to learn and grow your career in a fast-paced, diverse, and inclusive environment. If you are looking for a challenging, team-oriented environment in which you can put your expertise to work, then this is the place for you Provide a positive image for the Pharmacy while handling the multiple administrative duties associated with day to day interactions with staff and clients.

Attributes Required:

• Work Ethic/Integrity – must possess intrinsic drive to excel coupled with values in line with company philosophy
• Relational – ability to build relationships with business unit management and become “trusted advisor”
• Strategy and Planning – ability to think ahead, plan and manage time efficiently
• Problem Solving – ability to analyze causes and solve problems at both a strategic and functional level
• Team Oriented – ability to work effectively and collaboratively with all team members

Essential Job Functions (include the following):

• Use multi line telephone, using proper phone etiquette and excellent manners during public interaction
• Assist in tracking of vacation, sick and personal time-off, utilizing excel spreadsheets
• Assist hiring managers with interviewing and reference checks for both exempt and non-exempt staffing as needed
• Coordinate and submit all new hire paperwork by deadlines
• Arrange meetings and plan event travel, to include Open House, hotel accommodations, meals, travel, etc.
• Operate basic office equipment including copiers, fax machines, postage machines, etc.
• Handle mail duties including picking up and delivering mail, mailing and receiving packages (UPS, FedEx)
• Coordinate Fraud, Waste, and Abuse Training activities and communications
• Make daily bank deposits
• Perform transaction billing coding and maintain internal expense logs
• Maintain on call schedule for pharmacists and assist with maintaining and typing out schedules for drivers and other technicians
• Maintain site security by controlling entry doors and keeping visitor log
• Maintain tickler files for certification, making sure they are valid and current in order to meet ratios
• File and post licenses for Nurses, Pharmacists, and Pharmacy Technicians making sure they are current
• Handle the communication for open benefits enrollment, troubleshooting problems with Atlanta Support
• Comply with all Federal and Company privacy regulations regarding safeguarding of employee information
• Oversee employee review process and ensuring done timely and to completion
• Assist senior management with projects as needed
• Work collaboratively with co-workers to ensure all deadlines for department are met in an efficient manner
• Routine reporting or other tasks using pharmacy software system as assigned by management
• Able to work in pharmacy operations as technician to cover for vacations and sick as needed
• Other essential functions and duties may be assigned as needed

Education and/or Certifications:

• High School Diploma or GED
• Associates degree preferred

Skills and Qualifications:

• 1+ years of related experience (advanced degree may substitute for experience)
• Advanced computer skills; pharmacy operations system experience preferred/required
• Ability to work independently and deliver to deadlines
• Ability to solve problems with minimal direction
• Great attention to detail and accuracy
• Ability to excel in a fast-paced, team-oriented environment working on multiple tasks simultaneously, while adhering to strict deadlines
• Quality minded; motivated to seek out errors and inquire when something appears inaccurate

Work Environment:

• Ability to work flexible hours

What We Offer: Guardian provides employees with a comprehensive Total Rewards package, supporting our core value of, “Treat others as you would like to be treated.”

Compensation & Financial

• Competitive pay
• 401(k) with company match

Family, Health & Insurance Benefits (Full-Time employees working 30+ hours/week only)

• Medical, Dental and Vision
• Health Savings Accounts and Flexible Spending Accounts
• Company-paid Basic Life and Accidental Death & Dismemberment
• Company-paid Long-Term Disability and optional Short-Term Disability
• Voluntary Employee and Dependent Life, Accident and Critical Illness
• Dependent Care Flexible Spending Accounts

Wellbeing

• Employee Assistance Program (EAP)
• Guardian Angels (Employee assistance fund)

Time Off

• Paid holidays and sick days
• Generous vacation benefits based on years of service

The Guardian Difference Our clients require pharmacy services that aren’t “cookie cutter.” That’s why every Guardian pharmacy is locally operated and empowered with the autonomy to tailor their business to meet their clients’ needs Our corporate support offices, based in Atlanta, Ga., provide services such as human resources, business intelligence, legal, and marketing to promote the success of each Guardian location Regardless of your role at Guardian, your voice and talents matter. Because healthcare is an ever-changing industry, we encourage innovative thinking, intellectual curiosity, and diverse viewpoints to ensure we stay competitive in today’s dynamic business environment At Guardian, we are dedicated to fostering and advancing a diverse and inclusive workforce Join us to discover what your best work truly looks like.