Registration Assistant I

Job Description Join the Indian River State College Team – Exceptional Benefits Await You! At Indian River State College, you’ll do more than just build a career—you’ll have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance Comprehensive Health Coverage We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage) Retirement Plans for a Secure Future Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans Generous Paid Time Off Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated Employee Discounts: Enjoy exclusive discounts on various services, including tickets to popular attractions in the area Professional Growth Opportunities Build your career with purpose by engaging in meaningful projects and professional development opportunities. Indian River State College provides the tools and support needed to help you reach your full potential Join Our Team as a Registration Assistant! Are you passionate about helping students succeed? Do you thrive in a dynamic, fast-paced environment? If so, we have the perfect opportunity for you! Job Summary: Under direct supervision, you will play a crucial role in assisting students with registration, admission, and payments. Your responsibilities will include addressing student inquiries, processing applications and fees, evaluating documents, and providing essential clerical support Key Responsibilities:

• Recruitment & Outreach: Assist with workshops and create engaging newsletters and flyers
• Student Guidance: Direct students to the appropriate departments for admissions, course registration, and PERT testing
• Application Support: Help students with applications, verify Florida residency, and evaluate high school transcripts
• Payment Processing: Handle payments for college classes, tests, and other services, ensuring daily balances and secure transactions
• Course Scheduling: Manage scheduling for vocational, supplemental, and non-credit courses
• Liaison Services: Act as a bridge for students seeking Advising, Financial Aid, and Career Transfer Services
• Data Management: Enter and maintain student registration information, both electronically and in hard copy
• Administrative Support: Assist counselors and advisors with clerical tasks, coordinate office workflows, and manage room usage
• Communication: Answer and direct calls on a multi-line telephone system
• Additional Duties: Perform other tasks as assigned to support the smooth operation of the college

Why Join Us?

• Impactful Work: Make a difference in students' lives every day.
• Collaborative Environment: Work with a dedicated team of professionals.
• Growth Opportunities: Develop your skills and advance your career.

If you are organized, detail-oriented, and committed to student success, we want to hear from you! Apply Now! JOB SUMMARY: Under direct supervision, this position assists students with registration, admission, and payments for the College. Duties include: ascertaining student’s issues and directing to appropriate party; processing applications, forms, and fees; evaluating documents and entering information into system; and providing clerical support SPECIFIC DUTIES AND RESPONSIBILITIES:

• Assists with recruitment efforts including workshops; creates newsletter/flyers.
• Triages entering students to direct them to proper area whether applying to the college, registering for courses, or processing students for PERT testing.
• Assists students with applications and onboarding process; reviews and verifies Florida residency; and evaluates high school transcripts.
• Processes payments for college classes, PERT tests, Distance Learning Tests, ESL payments, and GED payments; makes sure payments balance each day; closes bank sessions; gives payments to security to take to the bank; sends paperwork and receipts to appropriate party; and closes safe at the end of the day.
• Processes and schedules students for vocational, supplemental, and non-credit courses.
• Serves as a liaison for students coming to talk with Advising, Financial Aid, and Career Transfer Services.
• Completes data entry of student registration information; registers students for various tests administered by the College.
• Maintains and updates student information, both electronic and hard copy records.
• Processes registration forms.
• Assists counselors and advisors with clerical tasks and filing; coordinates workflow to other offices.
• Coordinates room usage of campus facilities, answers and directs calls for a multi-line telephone system.
• Completes all other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Associate degree; one (1) year of related clerical experience including cash handling experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Prefers those competent in speaking and writing both Spanish and English.
• Knowledge of cash handling.
• Knowledge of FERPA and college admissions/registration process.
• Skill in organizing and prioritizing.
• Skill in providing customer service.
• Skill in working with Microsoft Office and Windows based applications.
• Ability to be accurate and detailed oriented, use sound judgement, multi-task, and work independently as well as with others.

PHYSICAL DEMANDS: This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time Classification Staff Supervisory No FLSA Exempt No Employment Type Regular Compensation and Application Deadline Pay range starts at: $15.00/hour | All salary calculations start at the minimum salary and will be based on candidate's education and experience. | Open until filled.