Administrative Assistant (Howard S. Wright)

Howard S. Wright, a Balfour Beatty company, is seeking an Administrative Assistant to support our Human Resources department. This position will assist with recordkeeping, data maintenance, onboarding, and general administrative support. This role requires strong attention to detail, excellent organizational skills, and the ability to handle confidential information with integrity and discretion.

Essential Functions

• Maintain confidentiality of sensitive and proprietary information on behalf of the department, company, and executives.
• Submit data to payroll in a timely manner with keen attention to detail.
• Manage the onboarding process for new employees, including coordinating pre-employment screens, organizing equipment and other supply procurement, collaborating with hiring managers and office administrators to ensure a positive onboarding experience, assisting with new hire orientation, and submitting employee paperwork to our HR central services teams.
• Review new hire paperwork from the field for accuracy and submit to payroll. Audit new hire I-9’s in the electronic I-9 system.
• Maintain employee files and other records in accordance with company policies.
• Coordinate and distribute employee service recognition program monthly.
• Prepare monthly reports and respond to requests for HR-related information.
• Process employment verifications in a timely manner.
• Provide system support and maintenance for our employee recognition and training systems.
• Assist employees with general questions and system troubleshooting (timesheet, learning management, and performance review systems, etc.).
• Support HR management with employee relations issues and investigations.
• Perform various administrative tasks and special projects as assigned.

Requirements

• High school diploma or equivalent required.
• 3 – 5 years of experience in an administrative or support role within a professional business environment.
• Exceptional attention to detail and organizational skills.
• Ability to work effectively in a fast-paced environment with multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) and other business software.
• Strong customer service philosophy and team-based approach.
• Demonstrated ability to handle confidential information with the highest level of professionalism.
• Ability to take initiative and follow-through on tasks to completion.
• Strong recordkeeping and documentation skills.

The annual compensation range for this role is $70,000 - $80,000.

Balfour Beatty is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of and will not be discriminated against on the basis of race, color, gender, pregnancy or breastfeeding, sexual orientation, gender identity or expression, religion, national origin, age, genetic information, marital status, veteran status, disability, or other status protected by state or federal law.