Administrative Assistant III - Warrants

Job Summary

Performs complex administrative support work. Work involves providing administrative support

including disseminating information; assisting with maintaining filing systems; preparing and editing

reports and documents; and providing guidance to others. Works under general supervision with

moderate latitude for the use of initiative and independent judgment.

Essential Functions

• Participates in the planning and execution of an agency program; coordinates work with
  
  

departments of the agency; assists in the development of administrative and technical

assistance policies and procedures; and assists in reviewing and seeking solutions to problems.

• Prepares and disseminates information concerning the Warrants Section activities and
  
  

procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and

documents; and responds to inquiries regarding rules, regulations, policies, and procedures.

• Compiles and enters data, makes calculations, and prepares reports; and maintains filing,
  
  

record keeping, and records management systems to include automated information systems.

• Performs criminal information searches and retrieval using Texas Department of Public Safety
  
  

criminal history system access.

• Provides training and technical assistance to support staff.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.
  
  

Minimum Qualifications

• Education, Experience, and Training
• Graduation from an accredited senior high school or equivalent or GED.
• Two years full-time, wage-earning customer service, clerical, secretarial, administrative
  
  

support, or technical program support experience. Fifteen semester hours from a college or

university accredited by an organization recognized by the Council for Higher Education

Accreditation (CHEA) or by the United States Department of Education (USDE) may be

substituted for each six months of experience.

• Computer operations experience preferred.
• Must have or be able to obtain a certificate of course completion for the Texas Law
  
  

Enforcement Telecommunications System (TLETS) policy and procedures training from the

Texas Department of Public Safety within six months of employment date.

Must meet and maintain TLETS access eligibility for continued employment in position.

For details see: http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.html

• Knowledge and Skills
• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Knowledge of applicable state and federal laws, rules, regulations, and statutes.
• Knowledge of agency and departmental organizational structure, policies, procedures,
  
  

rules, and regulations preferred.

• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the
  
  

public.

• Skill in problem-solving techniques.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in the electronic transmission of communications.
• Skill to review technical data and prepare technical reports.
• Skill to prepare and maintain accurate records, files, and reports.
• Skill in the use of computers and related equipment in a stand-alone or local area network
  
  

environment.

• Skill to train others.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.
  
  

Additional Requirements With Or Without Reasonable Accommodation

• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend
  
  

repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize,

lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

• Conditions include working inside, working around machines with moving parts and moving
  
  

objects, radiant and electrical energy, constant noise, working closely with others, working

alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.

• Equipment (machines, tools, devices) used in performing only the essential functions include
  
  

computer and related equipment, copier, fax machine, bar code scanner, telephone, dolly, and

automobile.