Collections Associate

Job Details

Description

Overview:

The Collections Associate is responsible for the analysis and collection of assigned accounts receivable portfolios for Vestis customers, as well as ensuring that assigned customer accounts are reconciled and accurate to facilitate timely collections inside established payment terms in a call center environment.

Responsibilities/Essential Functions

• Performs day-to-day activities that ensure effective account management of assigned collection accounts.
• Reviews open A/R for all assigned accounts and prioritize collection activities to maximize cash collections.
• Communicates via phone conversations, email, fax and letters with customers concerning status of invoice payments.
• Performs reconciliations for assigned accounts to maintain accuracy.
• Follows up on collection calls with customers (external and internal).
• Interfaces with Sales, Operations and Finance departments to resolve billing, collection and credit issues.
• Establishes strong working relationships with field team to support collections efforts.
• Works with customers and field operations in a proactive manner to resolve discrepancies.
• Reconciles account status using current and historical invoicing and payment activity analysis.
• Liaison with cash operations regarding cash application specialist to research and reconciles misapplied or payment issues.
• Resolves all overdue account balances, unassigned cash and payment discrepancies through research, communication and follow up with clients or field operations.
• Prepares delinquent accounts for placement with outside collection agencies per Vestis policy.
• Monitors changes in customer financial status and payment patterns.
• Audits and maintains customer accounts to make sure terms are accurate and customer profiles have current information.
• Performs other duties as assigned or requested.
  
  

Additional Responsibilities

• Ability to develop and maintain a positive working relationship with others.
• Supports and participates in the Company's quality standards with a continuous focus on customer service.
  
  

Knowledge/Skills/Abilities

• High level of organizational skills, integrity and accuracy.
• Strong communication skills both written and verbal.
• Strong attention to detail, analytical and problem solving skills.
• Good interpersonal skills working with internal and external customers.
• Demonstrated excellent customer service skills.
• Proficient in Microsoft Office Suite (Word and Excel).
• Knowledge of Oracle; The ability to prioritize workload and meet tight deadlines.
• Must be a self-starter, able to work independently as well as be part of a team.
  
  

Experience

• Two plus years of credit and collections experience is preferred but not required.
  
  

Education

• A High school diploma or equivalent is required.
  
  

Environment

• Hybrid / Office Setting.